Academic Operations Adminstrator

Full-time
Academic Operations Adminstrator
Rosebank College
Cape Town, Western Cape
Contract

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Posted 07 October 2021 – Closing Date 08 November 2021

Job Details

Job Description

 Rosebank College – Academic Operations Administrator – Cape Town

Campus/Business Unit:
Cape Town – Operations Department

Direct Reporting Line:
Campus Deputy Head

Job Purpose:

To maintain student records; including assessment administration; collection of assessments; keeping of registers and capturing and/or importing of marks.

Key Performance Area:

  • Document management
  • Operating Procedures documentation; including query resolution
  • Data capturing
  • Assist with administrative duties and set up of assessment cycles
  • Storeroom management and archiving
  • Support management and the Academic team to ensure that deadlines are met student queries are resolved within agreed time frames

Assessments:

All tasks to be performed in line with approved Policies and Procedures

All Assessments; including Tests and Replacement Tests

·Obtains timetable of assignments and Portfolios of Evidence from Academic Operations Management Team

· Allocate venues

· Place Student Notices regarding assessments on all required platforms; i.e. Notice Boards; Student Information Sites etc.

· Prepares submission and/or Attendance Registers to Assessment Office for distribution to Academic / Invigilation Teams

·Returns completed tests to assessment office for distribution to Lecturers for marking

Exams

· Check CASS register in terms of which students are eligible for writing exams

· Once Chief Invigilator has collected exam papers, logistics are checked such as notices for “exam in progress”, labelling and floor plans are done

· Counts answer booklets received against the question papers and puts into logbook

· Returns completed exam papers to assessment office for distribution to Lecturers for marking

Education:

Minimum requirements

  • Administration qualification
  • Matric

Work Experience:

  • Administrative duties & client services experience
  • Experience within an Educational Institution required.

Personal attributes

  • Strong attention to detail;
  • Ability to work without supervision;
  • Excellent time management skills;
  • Exceptional communication skills;
  • Technical skills, including proficiency with Microsoft Office Programs like Excel
  • Strong prioritisation and organisation skills;
  • Ability to handle confidential information;
  • Strong record keeping skills;
  • Ability to multitask

Physical Job Requirements:

Campus environment

Working Conditions:

Saturday work required