Academic Operations Adminstrator

Academic Operations Adminstrator
Rosebank College
Cape Town, Western Cape


Posted 07 October 2021 – Closing Date 08 November 2021

Job Details

Job Description

 Rosebank College – Academic Operations Administrator – Cape Town

Campus/Business Unit:
Cape Town – Operations Department

Direct Reporting Line:
Campus Deputy Head

Job Purpose:

To maintain student records; including assessment administration; collection of assessments; keeping of registers and capturing and/or importing of marks.

Key Performance Area:

  • Document management
  • Operating Procedures documentation; including query resolution
  • Data capturing
  • Assist with administrative duties and set up of assessment cycles
  • Storeroom management and archiving
  • Support management and the Academic team to ensure that deadlines are met student queries are resolved within agreed time frames


All tasks to be performed in line with approved Policies and Procedures

All Assessments; including Tests and Replacement Tests

·Obtains timetable of assignments and Portfolios of Evidence from Academic Operations Management Team

· Allocate venues

· Place Student Notices regarding assessments on all required platforms; i.e. Notice Boards; Student Information Sites etc.

· Prepares submission and/or Attendance Registers to Assessment Office for distribution to Academic / Invigilation Teams

·Returns completed tests to assessment office for distribution to Lecturers for marking


· Check CASS register in terms of which students are eligible for writing exams

· Once Chief Invigilator has collected exam papers, logistics are checked such as notices for “exam in progress”, labelling and floor plans are done

· Counts answer booklets received against the question papers and puts into logbook

· Returns completed exam papers to assessment office for distribution to Lecturers for marking


Minimum requirements

  • Administration qualification
  • Matric

Work Experience:

  • Administrative duties & client services experience
  • Experience within an Educational Institution required.

Personal attributes

  • Strong attention to detail;
  • Ability to work without supervision;
  • Excellent time management skills;
  • Exceptional communication skills;
  • Technical skills, including proficiency with Microsoft Office Programs like Excel
  • Strong prioritisation and organisation skills;
  • Ability to handle confidential information;
  • Strong record keeping skills;
  • Ability to multitask

Physical Job Requirements:

Campus environment

Working Conditions:

Saturday work required