Admin Assistant

Full-time
Admin Assistant – Marketing, Head Office Reitz
VKB Group
Reitz, Free State
Permanent

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Posted 28 June 2021 – Closing Date 05 July 2021

Job Details

Job Description

Requirements:

  • Valid Grade 12 / NQF4
  • Previous experience in a similar position will be advantageous
  • Fluent in Afrikaans and English

 Duties and Responsibilities:

  • Debit Accounts
  • Process credit notes
  • Place orders
  • Record cash sales
  • Cash bank: Completion of PDO according to standard as well as sending reconciliation to Head Office Finance department.
  • GOB (Proof of receipt of goods)
  • Inventory control
  • Customer service (in person, by email or by telephone)
  • Provide staff (All subsidiaries, branches, silos, Mechanization, etc.) with corporate clothing as per orders received.
  • Coordinate embroidery
  • Cashier and Branch closures daily
  • Annual distribution and booking of Diaries and Notebooks.
  • Daily distribution of clothing and gifts.
  • Administration of all the above duties:

– Filing of Invoices, Credit notes, claims, orders, delivery notes, GOBs, deviation documents, cashier, and branch closures, etc.

– Monthly stocktaking, deficits, surpluses, corrections as needed.

– Book all departments’ accounts for clothing and gifts.

– Add codes to the system.

– Send spreadsheets to all departments/subsidiaries with approved clothing.

– Ensure that all staff receive the clothes ordered, according to spreadsheets.

– Request orders for all clothes ordered and distributed.