Admin Clerk

Full-time
Admin Clerk
Fidelity Services Group
Saldanha, Western Cape
Permanent

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Posted 16 September 2021 – Closing Date 23 September 2021

Job Details

Job Description

FCS

Reporting to the Branch Manager

 

The above position is vacant at our CIT Saldanha Branch. The overall purpose of this position is to assist the Branch with administrative responsibilities of the CIT department.

Minimum Requirements:

  • Excellent communication skills
  • Matric certificate or equivalent
  • A clear criminal record
  • Computer literate and proficiency in Microsoft Word, Excel and Outlook
  • At least 2 years’ administration experience
  • Background in Administration/ Office Management is an advantage
  • Must be willing to work overtime when required
  • Own transport is an advantage

Key Performance Areas (not totally inclusive):

  • Maintaining a sufficient filling system and document management, including archiving
  • Answering the telephone and taking messages
  • Assisting Recruitment department with new hire onboarding (e.g. preparing documents, coordinating orientation agendas, etc); contacting and following up with candidates during the recruitment process
  • Dealing with internal and external enquiries
  • Taking meeting minutes
  • Provide administrative support to the Branch Manager when required
  • Processing daily hours/posting sheets to payroll
  • Submit pay queries
  • Meet daily, weekly and monthly deadlines (emails/work sheets/templates)
  • Processing daily dedicated vehicles data as well as monthly hours and km’s for billing
  • Processing/ printing monthly code lists and details for clients
  • Instacom access control – send requests, authorization, enrollment and scanning
  • Order uniforms, beverages, cleaning stuff, stationary and ID cards
  • General Clerical duties

 

Core competencies and other Personality Attributes:

  • Self-development
  • Communication skills
  • Must be honest and reliable
  • Must have excellent verbal and written communication skills
  • Must be assertive
  • Pay attention to detail
  • Ability to work without supervision
  • Ability to maintain confidentiality
  • Time management