Admin officer

Company Human Sciences Research Council
Reference # HSCAO2021
Published 06/07/2021
Contract Type Contract
12 Months
Salary Market Related
Location Pietermaritzburg, KwaZulu-Natal, South Africa
Duration 12 Months
In delivering ‘Social Science that makes a difference,’ the Research Programmes of the Human Sciences Research Council initiate and undertake policy-oriented research projects and programmes from its offices in Cape Town, Durban, Pietermaritzburg, Port Elizabeth, and Pretoria. Its public-purpose mandate is set out in the Human Sciences Research Council Act of 2008.

The Centre for Community Based Research (CCBR) exists within the Division of Human and Social Capabilities. The mission of the CCBR is to understand, identify and improve community wellbeing by exploring, describing, and addressing health, education, and quality of life through novel mixed methods approaches that combines multidisciplinary capacities, and to serve as a hub for knowledge generation, capacity building and training. Through engagement and advocacy for community-informed approaches, the CCBR is a champion for this work within the Division and across the HSRC. The CCBR currently have staff in both Durban and Pietermaritzburg with plans to grow activities and capacity beyond the borders of the Sweetwaters.

The CCBR is seeking administrators who will be responsible for general administration duties supporting research administration processes; staff recruitment, staff engagement and orientation; and personal assistant tasks at the CCBR offices in Pietermaritzburg. Successful candidates will provide support and report to the senior management team.
This position is offered on a 12-month contract.
Admin Officer X 2
Office base: Sweetwaters
Ref: HSCAO2021

Job Functions Research
Industries Research
•Operationalising HSRC procurement policies and procedures
•Implementing of HSRC time billing and time-sheet management procedures
•Take on assigned administrative and cleric duties in support of projects and project staff
•Provide support within the admin team, undertaking relief-duties as required from time to time
•Staff on boarding, leave capturing, and other HR duties and responsibilities
•Support the site Director to set up meetings, take minutes, plan and book local and international travel
Preference will be given to applicants with:
•An unendorsed Code E or C driver’s license
•Previous exposure to the project research environment
•Computer literacy certification
•Relevant administration qualifications
•Good interpersonal, communication and problem-solving skills

Minimum Requirements:
•Undergraduate qualification in Public Administration, Business Administration or Human Resources
•Good communication, time-managements and interpersonal skills
•Proven telephone/switchboard and general office equipment operating skills
•Excellent telephone etiquette and ability to interface with staff, stakeholders and visitors in a professional manner
•Drive, initiative, flexibility, ability to handle pressure and a commitment to excellent service to users;
•Certified computer literacy using MS Word, Excel, and Microsoft Outlook;
•Personal integrity, dedication and a proactive nature to go the extra mile;
•Initiative and ability to anticipate and respond to the needs of the office;
•Ability to work under pressure.
•Ability to book travel.

Applicants may be required to take a practical skills assessment test as part of the interview process.

The HSRC offers attractive, market-related packages depending on qualifications and experience.

1)A Covering motivation letter which clearly indicates the reference number of the position for which the applicant is applying for; and
2)A comprehensive CV; and
3)The details of three (3) recent referees with contact details (telephone / cell phone number and email address),

Note: The HSRC will only consider applications that comply with the above requirements. Applicants may be required to undertake a written exercise or an oral presentation in the competencies required for the position.

Please submit your application on-line at
Ensure you use Google Chrome or Firefox from a computer or laptop, and not a cell phone. Attachments must be less than 2 MB. Should you encounter challenges in applying for this post please contact Skills map directly – for Telephonic support: +27 12 420 7200; for Email support: or For further information about the HSRC or the post, please consult our website (

Please indicate the reference number in the subject line. Applications that do not adhere to this requirement will not be considered. For further information about the HSRC or the post please consult our website ( For enquiries, and not applications, you may also contact Hlengiwe Mtolo, (

The HSRC is committed to accelerating the improvement in the proportion of its South African Citizen senior managers and research leaders who are black, female or disabled.

Closing date: 20 July 2021. We encourage applicants to submit prior to that date. Applicants who have not been contacted within eight (8) weeks should assume that their application has been unsuccessful. Only candidates who are interviewed will be advised of the outcome of the interview.

The HSRC reserves the right to not make an appointment


Job Closing Date 20/07/2021