Administration Clerk

Full-time

Administration Clerk: Quality Department

Function
Finance/Administration
Facility
Life Kingsbury Hospital
Position
Administration Clerk: Quality Department
Introduction
A vacancy exists for an Administration Clerk, based in the Quality department at Life Kingsbury HospitalCape Town reporting to Filomena Borrageiro, Quality Manager. The successful candidate will be responsible for supporting quality efforts and will contribute towards the optimal functioning of the hospital Quality Department through effective administrative support to the QM and through interdepartmental liaison and communication.
Critical Outputs
  • Support the Quality Manager in delivering a superior quality service

Administrative :

  • Perform administrative duties relating to Quality (QMS) and Environmental (EMS) processes
  • Capture, extract, collate and compile data and reports
  • Manage and maintain an efficient record and filing system
  • Attend meetings and in-service training as scheduled
  • Take minutes of Health and Safety meetings and other, as required
  • Assist the QM with coordinating and arranging of Quality and Legal training and Quality workshops
  • Assist the QM with coordinating and arranging of Quality Audits ( Internal & External )
  • Assist with incident investigation
  • Assist with Quality Improvement initiatives

  Document Control:    

  • Manage an effective document control process
  • Implement and/or maintain the electronic document control system
  • Monitor  the document control process in the hospital/facility

  COID: 

  • Compile documentation to be submitted to COID
  • Follow up with COID regarding submitted COID incident documentation
  • Follow up on accounts generated through the COID process
Requirements
  • Grade 12
  • Proficient in MS Office and Excel
  • Attention to detail
  • Ability to work under pressure
  • Excellent communication skills
  • Experience in a hospital environment would be an advantage
Competencies
  • Problem-solving, analysis and judgment
  • Resilience
  • Engaging diversity
  • Verbal & written communication and presentation
  • Influencing
  • Drive & energy
  • Excellence orientation
  • Ethical behavior
  • Building relationships
  • Customer responsiveness
  • Organizational awareness
Contact
Susan Gibbs
Tel
021 670 4034
Email
susan.gibbs@lifehealthcare.co.za
Closing date
Wednesday, July 14, 2021

Internal applicants – Before making an application, you are requested to discuss your application with your line manager. Only short listed candidates will be contacted. Should you not receive any communication after 2 weeks of closing date, kindly consider your application as unsuccessful.

External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an equal opportunity employer.

External Employment Application Form