Administration manager

Full-time

Ladysmith Local Office – Administration Manager

REF: LAD/AM/30/07/2021

INTERNAL AND EXTERNAL RE-ADVERTISEMENT

ADMINISTRATION MANAGER

LADYSMITH LOCAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 12 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill in the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Ladysmith.

KEY OUTPUTS

  • Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
  • Manage administrative functions from a compliance and operational effectiveness approach.
  • Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application.
  • Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
  • Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
  • Management oversight of BI reports to accurately reflect the status of strategy implementation.
  • Management and monitoring of office contracts to ensure compliance and value for money.
  • Management and monitoring of the correct use of petty cash.
  • Management of infrastructure and fixed assets.
  • Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.).
  • Management of over and under expenditure to ensure budgetary control.
  • Efficient vehicle and fleet management.

COMPETENCIES REQUIRED                                                                  

  • Grade 12 plus 3 years relevant tertiary qualification.
  • A valid driver’s licence.
  • 5 years’ administrative experience.
  • 2 years relevant management experience.
  • Understanding and application of basic computer software packages.
  • Ability to develop and implement operational plans.
  • Leadership and problem-solving skills.
  • Resource and risk management.
  • Business writing skills.
  • Ability to compile reports and statistics.

Basic Salary: R470,040.00 per annum (Level 10)

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 August 2021, quoting the reference number LAD/AM/30/07/2021 in the subject line to KZNRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za