Administrative assistant


Opportunity closing date:

Monday, 21 December, 2020

Opportunity type:


For 30 years, our sole focus has been to help young people succeed. Together with partners around the world, we’ve invested in ensuring that youth develop the leadership, technical, and life skills to earn a livelihood. Whether it’s landing a first job, growing a business, or driving social change, every young person deserves the opportunity to realize his or her full potential. Rooted in the belief of youth as problem-solvers, change-makers, and leaders, our initiatives are catalysts for change.
IYF South Africa partners to strengthen education and training systems including public TVET colleges and employer-led learnerships for unemployed youth, with the goal of equipping young people to access and expand economic opportunity. We work with national government and TVET leaders to align courses with industry needs; we equip employers to deliver more impactful life skills training within their learnerships; and we create mutually beneficial partnerships between industry and education systems that improve young people’s lives while also delivering business benefits.

Based in Johannesburg, International Youth Foundation (IYF) seeks to fill the following vacancy:


The Administrative Assistant will be responsible for providing administrative, scheduling, and activity logistics support.

Key responsibilities of this position include but are not limited to:

Providing administrative and clerical support to staff. This will include leading the preparation of all the logistics, agendas, briefing papers, and follow-up pertaining to meetings
Providing administrative support for all matters related to the operations and administration of the South Africa office
Providing support in planning and logistics for technical workshops, offsite meetings and stakeholder events, interfacing with vendors, printers, consultants, and others as necessary
Coordinating internal meetings and arrange conference rooms
Managing all aspects of the scheduling and travel arrangements for staff, visitors, and consultants (travel might be local, regional, and international). This includes facilitation of visas and airfare bookings, transportation and hotel accommodation reservations, and printing of travel documents
Supporting procurement process, communicating with potential vendors, obtaining quotes, and preparing paperwork including invoices and procurement forms
Overseeing stock of office supplies and assist in ordering new supplies
Maintaining updated staff directory, contact databases, and office calendars
Performing any other administrative duties as assigned

The Administrative Assistant must meet the following criteria:

3-5 years of experience working in a similar role in a dynamic environment
Proficiency in MS Word, Excel and PowerPoint
Oral and written fluency in English a must. Proficiency in least one additional South African language an advantage
Ability to work in a dynamic environment with minimum supervision
Excellent attention to detail and accuracy
Excellent communication, listening and interpersonal skills
Ability to work both independently and as part of a team, including working as part of an international team
Commitment to IYF’s mission and values

View the full job description and application instructions on the Vacancies page at and email your application by Monday 21st December 2020 to