The purpose of the position is to perform specialised clerical duties in support of the electoral operations, outreach, and corporate support services for the regional office. This position reports to the Regional Assistant Manager.

Regional Human Resource Administration 

• Support efficient human resource administration services for the regional office by development and maintenance of an effective filing system;
• render assistance with recruitment of employees in the region;
• facilitate appointment of Municipal Electoral Officers (MEO)s;
• maintain a leave register; keep and maintain personnel records and the attendance register;
• record, organise, store, capture and retrieve correspondence and data (line function);
• update registers and statistics;
• handle routine enquiries;
• make photocopies and receive or send facsimiles;
• distribute documents/packages to various stakeholders as required;
• type basic letters and/or other correspondence when required;
• keep and maintain the incoming and outgoing register of the component;
• coordinate logistics of meetings.

Regional Financial Administration

• Ensure regional creditors are paid timeously by liaising with internal and external stakeholders in relation to procurement of goods and services;
• obtain quotations and follow up on submission of invoices;
• complete procurement forms for the purchasing of standard office goods;
• stock control of office stationery and other assets in the regions;
• keep and maintain the asset register of the district;
• coordinate submission of assets; submit quarterly reports;
• capture and update expenditure in the district;
• check correctness of subsistence and travel claims of employees and submit to Regional Supervisor for approval;
• handle telephone, rental accounts and petty cash for the component;
• submit regular reports.

Regional Travel and Office Services 

• Coordinate travel and accommodation;
• manage pool vehicle administration mail, and courier service in the district;
• provide reception and office administrator services.

Regional Facilities Management 

• Facilitate minor building maintenance works, including cleaning contracts

• The successful candidate must be in possession of a Grade 12/Matric plus 3 years relevant working experience;
• knowledge and understanding of the legislative framework of the Electoral Commission and election related matters will be advantageous;
• knowledge of clerical duties, practices as well as the ability to capture data, knowledge of working procedures in terms of the working environment;
• compute and collecting statistics;
• office administration skills; minute taking; consolidation of reports;
• good verbal and written communication skills;
• good organizing skills and computer literacy;
• the successful candidate must have a valid driver’s license and must be prepared to travel extensively in the relevant district.