Administrator

Full-time

Job Details

Job Description

A love for the sea and passion for fishing are the driving forces behind I&J, a leading fishing company and manufacturer of high quality chilled and frozen foods. Almost 110 years old, I&J is the trusted name in seafood, operating a modern and efficient trawler fleet, and continually investing in the training and development of experienced fishing crews, committed to fishing responsibly, with a long-term vision. I&J has achieved and maintained accreditation from the Marine Stewardship Council (MSC) since 2004.

I&J is a globally respected supplier of high quality, chilled and frozen Cape Hake and a leading producer of farmed Cape Abalone. It is also one of AVI’s great South African brands. I&J is proudly South African and invests in, and empowers, the communities in which it operates.

An exciting opportunity has arisen for an Export Administrator at I&J, Head Office, Woodstock, Cape Town. The successful incumbents will have been exposed to International Trade Process and Procedures. This challenging role will require amongst other responsibilities that the successful incumbents generate correct SARS Customs declarations and issue all documentation relevant to I&J’s exports.

JOB SPECIFICATION:
KEY PERFORMANCE AREAS:

  • Calculate net & gr weight and CBM of order & update text fields in SAP Sales Order (SAP & Word)
  • Update sales orders after ACS loaded container (SAP – VA02), conditions like freight, cargo dues, handling fees, sundry costs
  • Send file to E/Docs to create SAD500 (SAP Via VA02)
  • Determine the HS tariff codes of the sales order, I.E. Split per material for SAD500
  • Create shipping cost PO’s for all sales order related  conditions, I.E. Freight (USD), Landside Charges (ZAR), Cargo Dues (ZAR) (SAP), Update Po’s Once S/L Invoices Received And GRV  & E-Mail To FSS For Payment
  • Create service entries for certification fees, E.G. Dept. Of Agriculture, kosher certificate costs (Sap)
  • Update PO’S relating to Squid Shipment & Grv (SAP)
  • Create deliveries for fishmeal orders (SAP)
  • Process the goods issue & create billing documents for export sales orders (SAP),  Check That All Charges Inserted In Sap Sales Order (As Per Actual Invoice)
  • Create VOC’s, Amendments to SAD500 based on actual loadings or amendments to shipment (Transfer To Later VSL, correcting QTY, Values & Weights & Eur. 1 Numbers)

MINIMUM REQUIREMENTS:
EXPERIENCE:

  • 2 years’ experience in a Stock control environment
  • Experience in a Creditor function

QUALIFICATIONS:

  • Grade 12
  • Qualification in Shipping / Export or Logistics Management


ADDITIONAL REQUIREMENTS:

  • SAP
  • MS Office
  • Knowledge of financial instruments
  • Perishable products export procedures

COMPETENCIES:

  • Meeting Deadlines
  • Attention to Detail
  • Minimising Risk
  • Planning and Organising
  • Keeping Commitments
  • Maintaining Productivity
  • Documenting Facts
  • Thinking Rationally