Administrator: Facilities

Full-time

Job Details

Job Description

Purpose
To provide effective and seamless administrative support to the Facilities Department

Main Responsibilities (not limited to):

  • Create, convert, close work orders and capture feedback including man-hours on ERP system.
  • Regularly extract relevant data from the ERP and report on work order statuses.
  • Order non-stock & stock items for the department; create requisitions for maintenance related items.
  • Accurately update time and attendance records of staff members on the system and ensure timeous submission of the records to the Payroll Department.
  • Coordinate all administrative duties for the department; ensure update and safekeeping of all departmental filing.
  • Actively manage the HOD’s diary and provide administrative support to line managers in Facilities
  • Take minutes of the departmental meetings and distribute to relevant stakeholders.
  • Comply with safety regulations, procedures and standards by identifying hazards associated with assigned tasks and escalating hazards.

The Preferred candidate is likely to have:

  • Grade 12.
  • Certificate in Office Administration
  • 1-2 years’ administrative experience

Knowledge and Skills:

  • Basic Office Administration principles
  • Planning and organising
  • Numeracy skills
  • Communication skills
  • Computer literacy