CapeNature is inviting applications for an Administration Officer position within Conservation Operations, Landscape West.  The ideal candidate would be a dynamic and energetic person with excellent communication, analytical and reporting skills.  The position will report to the Landscape Manager: West. The purpose of the job is to support and assist the Landscape Manager in providing administrative support & assistance as well as undertaking day-to-day work/tasks.

RESPONSIBILITIES:

KPA 1- Office Management and Administration:

• Provide administrative assistance to the Landscape Manager: assist with managing planning processes, meetings, workshops and related documents, work plans and processes.
• Ensure all administrative functions are completed as per the agreed Performance Agreement
• Ensure high quality of communication outputs and customer service by the Landscape Managers office: ensure effective communication with government agencies, partner organisations and within CapeNature.
• Organising events and conferences, inclusive of all logistics eg. Catering
• Undertake effective and efficient office administration: typing, filing, dealing with correspondence (including sensitive information).

KPA 2 – Diary Management and Logistics:

• Manage and make travel arrangements, submit relevant requisitions and claims, coordinate dates for meetings and schedule performance related engagements for manager and team members.
• Arrange for refreshments at meetings and trainings
• Effectively Manage the diary of the Landscape Manager.

KPA 3 – Supply Chain Management

• Assist with supply chain queries for West Landscape to ensure procurement are done within prescribed policies and regulations
• Implement systems of control for overall office management
• Maintain asset registers and manage assets according to CapeNature policy and procedures

KPA 4 – Financial Management:

• Procure goods and services and maintain accurate records for all financial transactions and complete variance reports to ensure management of annual expenses within the provided budget.
• Support the Landscape Administrator Officer with ensuring internal and financial control measures are in place in the West Landscape to ensure integrity of financial information.

KPA 5 – Minute Taking

• Compile agendas, take minutes and distribute agendas and minutes of meetings.
• Ensure that the paper, electronic and audio recordings are appropriately captured and stored.

MINIMUM REQUIREMENTS:

• Qualification in Human Resources and or Office Administration.
• 3 to 5 years’ appropriate experience in Human Resources and or Administration.
• A valid code 8 driver’s license
• A good working knowledge of the MS Office suite particularly MS Outlook, MS. Word, and MS Excel.
• Good interpersonal and analytical skills.
• Good oral and written communication skills in in two official languages of the Western Cape.
• Understanding of PFMA and related public sector supply chain processes would be advantageous

RECOMMENDATIONS:

• Higher Education and Training Qualification
• Project Management Skills