Administrator (Level 5)

Full-time
Administrator (Level 5) – Landscape West, Vanrhynsdorp (Contract Till 30 June 2023)
CapeNature
Vanrhynsdorp, Western Cape
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Posted 15 June 2021 – Closing Date 29 June 2021

Job Details

Job Description

CapeNature is inviting applications for an Administration Officer position within Conservation Operations, Landscape West.  The ideal candidate would be a dynamic and energetic person with excellent communication, analytical and reporting skills.  The position will report to the Landscape Manager: West. The purpose of the job is to support and assist the Landscape Manager in providing administrative support & assistance as well as undertaking day-to-day work/tasks.

RESPONSIBILITIES:

KPA 1- Office Management and Administration:

  • Provide administrative assistance to the Landscape Manager: assist with managing planning processes, meetings, workshops and related documents, work plans and processes.
  • Ensure all administrative functions are completed as per the agreed Performance Agreement
  • Ensure high quality of communication outputs and customer service by the Landscape Managers office: ensure effective communication with government agencies, partner organisations and within CapeNature.
  • Organising events and conferences, inclusive of all logistics eg. Catering
  • Undertake effective and efficient office administration: typing, filing, dealing with correspondence (including sensitive information).

 

KPA 2 – Diary Management and Logistics:

  • Manage and make travel arrangements, submit relevant requisitions and claims, coordinate dates for meetings and schedule performance related engagements for manager and team members.
  • Arrange for refreshments at meetings and trainings
  • Effectively Manage the diary of the Landscape Manager.

 

KPA 3 – Supply Chain Management

  • Assist with supply chain queries for West Landscape to ensure procurement are done within prescribed policies and regulations
  • Implement systems of control for overall office management
  • Maintain asset registers and manage assets according to CapeNature policy and procedures

 

KPA 4 – Financial Management:

 

  • Procure goods and services and maintain accurate records for all financial transactions and complete variance reports to ensure management of annual expenses within the provided budget.
  • Support the Landscape Administrator Officer with ensuring internal and financial control measures are in place in the West Landscape to ensure integrity of financial information.

KPA 5 – Minute Taking

  • Compile agendas, take minutes and distribute agendas and minutes of meetings.
  • Ensure that the paper, electronic and audio recordings are appropriately captured and stored.

 

MINIMUM REQUIREMENTS:

  • Qualification in Human Resources and or Office Administration.
  • 3 to 5 years’ appropriate experience in Human Resources and or Administration.
  • A valid code 8 driver’s license
  • A good working knowledge of the MS Office suite particularly MS Outlook, MS. Word, and MS Excel.
  • Good interpersonal and analytical skills.
  • Good oral and written communication skills in in two official languages of the Western Cape.
  • Understanding of PFMA and related public sector supply chain processes would be advantageous

 

RECOMMENDATIONS:

  • Higher Education and Training Qualification
  • Project Management Skills