To coordinate, review and undertake the implementation of the physical asset management framework and policies, monitor assets though verification (physical condition, functionality, utilisation and financial performance) evaluation and reporting.
|NO||KEY RESULT AREAS||ACTIVITIES||RESULT INDICATORS|
|1||Monitor and review the capturing of all physical (moveable and immoveable)
assets in the physical asset
|Receipt of all moveable assets.
Perform quantity and quality control.
Allocation of inventory and bar code to assets.
Capturing of asset information in the relevant registers.
|Asset register maintained and
|2||Monitor and review the allocation of assets to asset
|Determination of the asset allocation according to furniture and equipment policy and procedures of the department.
Capturing of asset information on the inventory list (room list) of the asset holder.
Issuing of asset and inventory list (room list) list to asset holder.
The delivery of assets to the asset holder.
Approval of the moveable asset register updates
|Assets updated on the system
Assets movement form signed
Assets adjustment form signed
Removal permit signed
Assets return form signed
|3||Oversee and review the monitoring of assets in accordance with the relevant policy and procedures||Monitoring assets for compliance with asset control prescripts.
Monitoring assets for physical condition, utilisation functionality and financial performance.
Monitoring the performance of asset verification according to prescribed time frames.
Compile reports on the state of assets
|Compliance with policies, procedures and Financial acts|
|4||Disposal of redundant and obsolete assets||Assist in developing the Company disposal plan/ strategy.
Co-ordinate and effect the disposals or transfers.
|Disposal plan/ Strategy developed approved and implemented.
An analysis report on the disposal method with regards to potential market established
|5||Promote correct implementation of sound asset management practices by –||Informing guiding and advising departmental employees on asset
management matters; and
contributing to the design and development of asset management
Systems, policies, strategic and annual physical asset management planning.
|Comply with all prescripts and circulars communicated to employees|
|6||Supervise employees to ensure sound physical asset management.||General supervision of employees.
Allocate duties and do quality control of the work delivered by supervisees.
Advice and lead supervisees with regard to all aspects of the work.
Manage performance, conduct and discipline of supervisees.
Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.
Develop, implement and monitor work systems and processes to ensure efficient and effective functioning.
Address enquiries and provide advice and guidance on asset allocation and control.
Performance agreements and assessments developed and managed.
Mentoring and coaching performed
Administrative duties performed
- Knowledge of public service rules and prescripts
- Knowledge of PFMA, Treasury Regulations and guidelines
- Knowledge of Asset Management processes and procedures and framework
- Knowledge of Supply Chain Framework and Environment
- Tools and techniques for assets verification
- Standard chart of accounts
- Principles and practice of asset management
- Analytical skill
- Financial management
- Project management
- Communication skills
- People management
- Ability to work individually and as part of the team
- Ability to establish and maintain internal and external networks
- Ability to work under pressure
- Initiative and creative
- 3 years’ experience in asset management environment at supervisory level
- A tertiary qualification a NQF level 7 in Logistics / Finance or Supply Chain Management.