CAPEX ADMINISTRATOR

Full-time

Administrator: CAPEX (7585)

Requisition ID 7585 – Posted 04/22/2021 – Broadcast Engineering Services – Eng Services: Building Tech – GP – Auckland Park

 

CAPEX ADMINISTRATOR

 

Report Line     :  MANAGER: PROGRAM MANAGEMENT OFFICE

Division           :  TECHNOLOGY

Scale Code     :  403

Position ID       :  60018742

 

CLOSING DATE:  29 APRIL 2021

 

PURPOSE

To Manage and execute accurate capturing of and reporting on SABC Capex expenditure in line with all relevant policies/ procedures in order to protect SABC interests, mitigate risk and ensure good governance

DUTIES AND RESPONSIBILITIES:

BUSINESS OPERATIONAL EFFICIENCY

  • Manages new budget approvals in accordance with SABC procedure (incl allocation of project numbers, informing GM to allocate project team & preparation of documentation)
  • Accurate creation of project info and budgets on SAP and in time liaison with appointed Project Manager re budget distribution and projections
  • Accurate monthly recon of new budget approvals with Capex report
  • Monthly financial projections for all project budgets and update on Capex Report
  • Maintain project names and details on official project list and add new projects to SABC database
  • Proactive identification of projects to be closed and accurately perform project closing documentation in accordance with standard procedures
  • Submit monthly Capex reports to Finance as per customer requirement and Management instruction
  • Accurate recon of final costs as recorded on SAP before project closing
  • Compile recon report for all projects closing at financial year end and accurate and in time update of Capex Report for new fiscal and creation of a new master
  • Capex month end reports and distribution thereof in appropriate format and reports /statistics to be an accurate reflection of Capex status
  • Accurate management of Minor Capex for SABC and regional offices in line with Financial policy
  • Monthly update of Capex Report sheets with new projects and adding of relevant formulas and information
  • Continual recording of all new approvals and accurate monthly recon of totals with Capex Report
  • Inform Fixed Assets Department when a project is closed, and provide all relevant documentation to FAD e.g. Certificate of Acceptance
  • Continual fault finding, fault resolution, investigations and advice and liaison with SAP staff to fix system problems
  • Accurate transfer of budgets between WBS elements and creation of additional WBS elements per project
  • Accurate adding of additional budget to an existing project
  • Accurate maintenance of project structures on SAP

GOVERNANCE, RISK AND COMPLIANCE

  • Ensure adherence to quality standards, SOP’s, policies and regulations
  • Accurate resolution of audit queries pertaining to project matters, when required
  • Handle all financial queries related to projects in accordance with standards, procedures and SABC Financial Policy

STAKEHOLDER MANAGEMENT AND CHANGE MANAGEMENT

  • Build and maintain positive relationships with all departmental, business unit, divisional and external stakeholders through frequent communication and feedback sessions
  • Constant advice, support and training of stakeholders to proactively prevent mistakes
  • Treat customers/stakeholders in a professional and friendly manner

LEADERSHIP AND PEOPLE MANAGEMENT

  • Ongoing and accurate identification of development needs
  • Provide on-the-job, informal training of team members and junior staff, in order to ensure a competent staff compliment and exchange and sharing of knowledge and expertise

INHERENT/MINIMUM REQUIREMENTS:

QUALIFICATIONS

  • Relevant Diploma or Bachelor’s Degree in Accounting Finance or equivalent NQF L6

 

 

EXPERIENCE

  • 2 – 3 years of working experience in financial environment
  • Experience of working in a project management environment would be an advantage

KNOWLEDGE

  • Advanced Microsoft Excel skills (data manipulation, advanced formulas, pivot tables, etc.)
  • Proficient with other Microsoft Office applications (Outlook, PowerPoint, Word)
  • Experience with SAP or any other ERP systems
  • In-depth knowledge is required of the capital expenditure process in the field of projects execution, creation and closure of projects
  • Demonstrated ability to maintain confidentiality and handle sensitive data
  • Advanced knowledge and understanding of Major and Minor Capex Administration