Crewing admin assistant

Full-time
Crewing Admin Assistant
Sea Harvest
Saldanha, Western Cape
Permanent

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Posted 11 June 2021 – Closing Date 18 June 2021

Job Details

Job Description

PURPOSE
To assist the Crew Services Manager by providing an effective and functional administration service to seagoing employees, and to ensure that the manning of vessels complies with all relevant company polices and maritime regulations; thereby resulting in an efficient operational crewing service within the Fleet Department.

OUTPUT & MEASURES
Duties include but will not be limited to:
  • Assist the Crew Services Manager in ensuring that all sea going staff being utilized, meet statutory safe manning requirements.
  • Compile crew list and administer the process of assigning crew to respective vessels and actively monitor all crew on stand-by.
  • Monitor and report on crew members who are on annual leave, shore leave, sick leave and any other assigned or unassigned absence from work.
  • Organize transportation of crew and capture and process invoices received from vendors.
  • Compile café lists and ensure that goods are purchased timeously.
  • Perform data capturing on NAV.
  • Effectively monitor all costs of the crewing service in accordance to guidelines and company targets pertaining not only to meals, transport, protective clothing, accommodation and stand-by, but other underlining expenses which may accumulate.
  • Ensure that PPE orders, fry tickets and store issues have been issued in accordance with company policies and procedures.
REQUIREMENTS
The ideal candidate must possess the following attributes:
  • Minimum grade 12, preferably with a National Diploma in Management Assistance or Business Administration.
  • 3-5 years’ work experience in a clerk/admin assistant capacity.
  • Strong computer literacy, good mastery of Microsoft applications and NAV.
  • Strong interpersonal and administrative skills.
  • Good written and verbal communication skills.
  • Accuracy with strong attention to detail.
  • Ability to function independently within a high-pressure environment.
  • Willingness to work long hours continuously.
  • Ability to uphold and adhere to maritime regulations and company policies and procedures.
Interested parties who meet the above requirements and possess the attributes stated, may submit a comprehensive CV, along with certified copies of their ID’s and qualification/s.