Debtors Clerk 

Debtors Clerk
Johannesburg, Gauteng


Posted 21 December 2021 – Closing Date 30 December 2021

Job Details

Job Description

On the Dot, a subsidiary of Media24 in Gauteng, currently requires the services of a Debtors Clerk.


We seek to appoint a dynamic and energetic individual to assume responsibility as Debtors Clerk, reporting to the AR Team Lead.


Main purpose of the role

  • To provide a clerical and administrative service in respect of customers’ accounts in order to ensure sound and accurate financial procedures.


Key outputs

  • Create new accounts and capture data on the debtors’ system;
  • Verify and control credit applications for new clients as outlined in the credit rules and policies;
  • Prepare credit applications for approval by the Supervisor or Credit Control Manager;
  • Conduct Credit Bureau inquiries;
  • Follow up and report daily on outstanding documentation required from relevant departments (eg sales) to meet deadlines;
  • Maintain daily registers and controls;
  • Prepare and capture journals and transactions;
  • May capture invoices and pass respective credit notes;
  • Reconcile payments and deposits with bank statements daily, capture bank deposits and receipts and keep record of cheque payments;
  • Handle queries with the various banking institutions;
  • Notify superior of any suspicious or potentially fraudulent payments;
  • Prepare reconciliations of customer accounts;
  • Verify and follow up on invoices, statements and payments and ensure the timeous collection of outstanding and arrear accounts in accordance with collection procedures;
  • Report on bad debt and the recovery thereof and escalate when required;
  • Maintain an efficient filing system in respect of accounting data, records, contracts and invoices;
  • Prepare files for handover to external debt collectors; and
  • Administer debit orders.



  • Grade 12
  • Relevant certificate or diploma in credit management, business administration, finance, accounting or a closely related field
  • At least 2 -3 years’ experience in debtors administration
  • Proficiency in relevant software packages and applications, especially advanced in Excel.
  • General knowledge of Accounting


Skills and Competencies

  • Good written communication skills
  • Good verbal communication skills
  • Good telephone etiquette
  • Good problem-solving ability
  • Resilience
  • Excellent numeracy skills


Given the employment equity policy of Media24, preference will be given to suitable candidates from the designated groups.