Deputy Operations Manager

Full-time

Deputy Operations Manager – N/A11276

Code/Reference:
N/A11276

Applications accepted until:
2020-12-22

Number of Openings
1

Unit:
Sun Vacation Club
Location:
Pilannesburg-Sun City
Job Purpose
Overall and direct responsibility and accountability for the strategic planning, management, delivery and governance of the day to day hospitality business unit functions, customer experience and business relationships with the aim of ensuring the property is well maintained and secure, and that synergy between functions across the property is achieved in line with customer experience standards, budgets and legislative requirements with the ultimate objectives of driving footfall, increasing revenue and managing any areas of risk.
Education

3-Year B-Degree (Business Management or hospitality Management)
Meets all requirements for a Gaming license
Ability to work shifts that meet operational requirementsLocal Travel

Experience:

10 years€™ experience in the hospitality industry including:
4 years senior management experience in F&B management or hotel management
Strong understanding of rooms division management (Housekeeping / Front Office / Guest Relations)
Experience in managing Business Partners and Service Level Agreements
Knowledge of food & beverage services and standards
Thorough understanding of legislation (SHE / LRA/ risk management)

Skills and Knowledge

Conceptualising
Analysing and problem solving
Planning
Decision-making
Evaluating / Developing
Influencing
Reviewing / evaluating (feasibility / compliance / alternatives)
Controlling & directing resources
Developing relationships
Motivating others
Innovation & continuous Improvement
Dealing with Customers
People leadership
Industry knowledge
F&B Product knowledge
Banqueting & Conferencing
Rooms Division knowledge
Labour legislation
SHE legislative knowledge and execution
Business Acumen
Proficient computer skills
Networking skills
Financial Acumen
SLA & Contract management
Coaching
Marketing knowledge

Key Performance Areas:
Delivered Hospitality Business Plans

Understand the Group strategies and Unit strategy and operationalise strategic objective, targets and deliverables for the business unit in areas of F&B, Conferencing, the Hotel, SHE, retail and maintenance
Collaborate with GM and Group Retail Manager to build objectives and processes that will engage tenants and service providers in delivering retail and hospitality products and services in line with company standards
Facilitate the programme management and achievement of milestones of deliverables in all hospitality areas
Monitor market trends to understand consumer expectations and brand relevance including product, pricing and service provider offerings available in the market
Conduct risk analyses i.t.o impact on short term profit margins vs. long term sustainability
Provide input into present and future hospitality products and services by determining and evaluating current and future consumer hospitality trends and promotions for the complex.
Develop a plan around the customer experience at important touchpoints in the customer€™s journey from arrival at the front entrance, to the full hospitality interaction; food and beverage, retail and hotel experience throughout the complex.
Communicate objectives and promotions to the team, business partners and key stakeholders to ensure optimal execution and synergy throughout the experience
Elicit new business opportunities and leverage relationships to ensure cost efficiency; increase revenues, competitive edge and business growth
Collaborate with marketing to develop and execute promotions and initiatives to enhance the customer experience
Compile plans and manage the execution of any new projects and offerings across the complex
Identify and investigate new opportunities to streamline, integrate and optimize processes and services for the property
Align practices with EE, SD and procurement transformation strategies which contribute towards BBBEE targets being achieved for the property

Operational Governance & Standards

Oversee the development and updated standard operating procedures and processes are developed, communicated and audited on a regular basis (within areas of responsibility)
Manage internal audit processes and conduct quality assurance to ensure procedural compliance
Research new technologies and alternative methods of efficiency to improve and streamline processes and products.
Align practices with new legislative compliance around health, hygiene, safety and the environment
Implement sufficient control measures (including systems and processes) & checks within each department to mitigate any risk to the business.
Conduct regular walkabouts of the business unit (including front of house and back of house areas) to ensure the business unit and grounds are aesthetically attractive and secure, and that there is compliance with various regulations and legislation
Drive a SHE management culture and ensure all staff are trained.
Work with internal stakeholders and business partners (maintenance, finance, HR, and security) to identify risk areas and address these making recommendations; changes and enhancements

Hospitality Operational Management

Research and expand knowledge of local and international hospitality standards and products
Critically evaluate product offerings across the various hospitality functional areas (including hotels, F&B, conferencing, etc.), and manage the improvement and innovation of products and offerings in line with leading practice
Monitor quality of products, service offerings and displays throughout the complex to ensure standards aligned with the €œSun€ brand
Measure success and return on investment of products and services and identify issues and challenges when not achieved
Align customer experiences and standards across functional areas and create synergy of standards throughout the unit
Oversee the management of operational inventory, distribution and storage of operating equipment and facility layout.
Develop communication plans to ensure all relevant employees (including business partners and service providers) understand relevant standards and procedures
Collaborate and act as an advisor to the operational and management team with regards standards; procedures and product enhancement
Oversee the planning and integrated management of projects in specific functional areas and across the complex e.g. refurbishments
Be available on the floor and interact with customers to build relationships, understand expectations and provide a hospitable experience for customers from arrival and across the complex
Deal with and resolve escalations.

Budget Management

Collaborate with Financial Manager and Functional Managers to consolidate and report on the Financial status of the hospitality operations within the business unit including:

Set and review budgets
Revenue management
Cost control
Capex
PIP and forecasting
Financial reporting on Revenue analysis, variances and revenue strategies for these areas

Initiate ideas and promotions to grow hospitality revenues
Monitor pricing across the complex, and address anomalies
Monitor productivities in areas of hospitality
Report on current and future business and revenues in areas of hospitality
Conducts analyses and makes recommendations for optimisation of costs and introduce efficiencies without jeopardising services.
Conduct analyses, to understand and control costs related to the management of tenants and business partner relationships
Financial reporting on projects and initiatives

People Leadership

Provides direction and support to all functional management and employees with regard to operationalizing strategic deliverables
Provides motivation and leadership to promote positive working relationships
Track, measure and enhance employee engagement
Drives a performance management culture
Identify and manage training, coaching and development requirements in line with strategic plans, e.g. skills shortages, succession plans, talent management to build a solid talent pipeline
Manage change processes and communication to ensure all employees and business partners are aligned on changes taking place across the business unit
Manage internal communication and development interventions to ensure competence levels of staff meet operational level requirements (right fit for the job)
Source and Select talent as per EE plan
Drive the employee value proposition
Performance Manage and coaching of reporting managers to ensure KPA€™s are achieved

Customer Experience Management

Understand customer experiences; trends and leading practice within the industry and apply these principles to Business Unit strategy, product offerings and experiences within own business operation
Analyse and understand customer preferences and activity within own business operation using Business Intelligence tools.
Collaborate with unit EOC to operationalise the Customer experience strategy and tools within the operation to build a CVP that is relevant, innovative and fresh.
Drives the execution and delivery of the customer experience strategy within the operation
Keep up-to-date with customer feedback on relevant social media / guest feedback platforms viz Trip Advisor
Manage response / communication / escalated issues to relevant guests
Identify key and critical customers within the business operation and maintains positive relationships with all clients, colleagues, gaming and sales networks
Conduct meet-and-greet€™s; and familiarization trips; and entertain whenever required

Stakeholder Relationship Management

Communicates with service providers and retail tenants with regards to strategic objectives operational and service standards, to ensure synergy in execution
Communicate with hospitality teams across the complex to ensure they are aware of objectives and plans; and ensure regular communication to ensure an understanding of the feeling on the €œfloor€
Communicates department€™s objectives, standards and operating procedures to internal and external service providers as per SLA
Communicates any special guest requirements or events to other relevant operating departments
Provides feedback and reports back to Unit management on the performance, progress and challenges within the various business areas of Sun Central, including F&B, VOW, and the retail and recreational operation
Participate in the sourcing and negotiating of business partner and vendor contracts for the business unit
Maintain regular communication with regards non-conformance; planned changes in procedures, standards; performance; etc.
Manage interventions to optimise synergy, motivation and engagement of all parties
Manage the relationships and provide support to tenants throughout the contractual agreement period to ensure that planned benefits are achieved, and sustained.
Communicate with hospitality teams across the complex to ensure they are aware of objectives and plans; and ensure regular communication to ensure an understanding of the feeling on the €œfloor€
Provide feedback to management on challenges, concerns and recommendations for remedial action as well as future business opportunities
Present reports, analyses and results to management as required
Be available to deputise for General Manager in his / her absence

Equity:
Preference will be given to employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998, SISA internal recruitment policy as well as units employment equity plans.