Executive Assistant

Full-time

Executive Assistant – 032/2020

Code/Reference:
032/2020

Applications accepted until:
2021-01-10

Number of Openings
1

Employment Type
Permanent
Department
Directorate
Minimum Requirements

Bachelor€™s degree (preferable in Business Management, Marketing, Communications or equivalent)
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Five (5) years working experience in a support role in an executive office
Excellent communication (verbal and writing) skills
Knowledge of SAP preferable
Member of Chartered Secretaries of Southern Africa preferable

Additional Requirements
If you have not had a response from us within 30 days after the closing date, kindly accept that your application has been unsuccessful.
Specific Operational Requirements
The successful candidate will be required to work:

An 8 hour day between 08h00 to 16h00
May be required to work overtime to meet the business needs
Must be prepared to work shifts when needed

Key Performance Areas
Facilitate Corporate Initiatives

Coordination of regular feedback or reporting sessions for the CEO.
Identify corporate initiatives together with the CEO.
Drive initiatives including escalating concerning issues to CEO or relevant division within the organisation.
Plan & design initiatives/programmes and proactively monitor overall progress, resolving issues and initiating corrective action as appropriate.
Ensure projects progress on schedule and within prescribed budget.

Corporate communications

Develops, assists and oversees CEO related communications including effectiveness of communication.
Compiles CEO quarterly report to the Board.
Evaluate, develop and improve communication tools, methods and best practices to be used for CEO/corporate communication.
Ensures timely requests and compilation of reports from prescribed contributors.

Stakeholder Engagement and Events Management

Proactively engaging stakeholders to fulfil a business need identified in collaboration with the CEO to completion.
Manage, builds and maintain strong relationships with key stakeholders in order to achieve business goals.
Manage internal stakeholder engagement related functions and liaise with other functional leads.
Responsible for managing corporate events calendar in collaboration with HR to ensure integration into the NBI strategy.
Plans logistics and manages overall coordination of various activities related to the CEO in order to deliver on events and related communications.

 Executive Office Management

Develop, monitor and report on financial effectiveness of the Office of the CEO and inform the CEO of any possible deviations, causes and remediation.
Take personal accountability for resolving queries lodged with the Office of the CEO, and feedback to the CEO upon resolution.
Act as initial point of contact for escalated internal customer queries and for queries from other external stakeholders.
Evaluate correspondence and communication prior to it being reviewed by the CEO, and draft responses where appropriate.
Analyse, interpret and deliver relevant information to the CEO.
Interface with the executive€™s direct reports and resolve issues Advise the CEO on ongoing issues and programmes including preparation of reports for analysis and action by CEO

Competencies

Proven ability to handle highly confidential information with discretion, be adaptable to various competing demands and demonstrate high level of customer response.
Strategic and conceptual thinking
Strong organizational skills
High level of maturity and ability to work independently intuitive with solid judgment skills
Creative and innovative thinker
Ability to create value proactively and consistently
Communication (verbal and written)
Organisation and Attention to Detail
Time Management
Interpersonal Skills
Ethics Integrity and Professionalism
Planning and Coordination
Problem Solving, Decision Making and Results Orientation
Report Writing
Collaboration/Team Work