Executive Secretary

Executive Secretary
Sea Harvest
Saldanha, Western Cape


Posted 22 July 2021 – Closing Date 30 July 2021

Job Details

Job Description

REPORTING TO:  Fleet Executive


  • To contribute to the overall efficiency of the daily operations of the department by providing a secretarial, office management, and administrative support service to the Fleet Executive and act as the point of contact among executives, employees, and other external partners.
Duties will include but will not be limited to:
  • Administer and process statutory compliance documentation pertaining to Officers for the South African Maritime Safety Authority (SAMSA) and the National Ports Authority (NPA).
  • Monitor the expiry dates of maritime statutory compliance documentation required by the Department of Environment, Forestry and Fisheries (DEFF) & NPA and ensure timeous submission within expiry dates.
  • Process work permit applications for foreign contingent and ensure successful submission.
  • Perform general administration such as renewing subscriptions for industry/ financial publications, coordinating local and international travel arrangements, maintaining filing systems and perform data capturing.
  • Organize and manage the Fleet Executive’s schedule, schedule meetings, screen calls, monitor emails, and manage queries on behalf of Fleet Executive.
  • Effective monitoring and control of office inventory within budgetary constraints and ensure that office maintenance issues are attended to timeously by service providers.
  • Supervision of the factotum and ensure that there is an efficient cleaning and office maintenance service to the Fleet Department.
The ideal candidate must possess the following attributes:
  • Minimum grade 12 preferably with a National Diploma in Management Assistance / Office Administration.
  • At least 3-5 years’ work experience in a related role.
  • Strong computer literacy with good mastery of Microsoft applications and NAV.
  • Excellent understanding of high-level business practices.
  • Superior telephone etiquette and strong administration skills.
  • Good written and verbal communication skills.
  • Attention to detail with high degree of accuracy.
  • Ability to filter information and assess priorities.
  • Highly professional, credible, responsive, and self-confident