Export Administrator

Export Administrator
Motus Aftermarket Parts
Johannesburg, Gauteng


Posted 02 July 2021 – Closing Date 09 July 2021

Job Details

Job Description

Motus Aftermarket Parts is searching for an experienced Export Administrator to join the exports team in Jet Park. The purpose of this position is to understand and execute all export orders according to company policies, processes, SARS and SARB rules and regulations. The successful candidate would need to be mathematically inclined with high attention to detail. Position reports to the respective manager of the department.

Key Performance Indicators will include, but not limited to;

  1. Sales
  • Receives confirmed sales order or proforma invoice and ensures all requirements for Customer to import complies to the regulations of their governing bodies, and ensures all requirements are met for the export out of South Africa.
  • Tariffing of items
  • Consignment Based Conformity Assessment verification is checked and noted for the sales to load orders, and warehouse to pick and pack.
  • Calculates freight, inspection invoice, document fees are added to each commercial invoice
  • Incoterms are noted and ensure VAT is either ZERO rated or VAT payable.
  1. Preparation of Export
  • Works with the various distribution centers to ensure all orders are picked, packed, checked, and tripped.
  • Liaises with forwarding/clearing agent to collect and consolidate order/s in and around South Africa.
  • Confirms and cross checks tax invoices created against proforma invoice/sales order.
  • Creates a commercial invoice and packing list for the export of the shipment
  • Completes all relevant documents over and above the commercial invoice and packing list (e.g.)
  • SADC certificates
  • Inspection forms
  • Export Clearing Instruction
  1. Record Keeping
  • Pulls through all sales figures from the previous day, ensures all invoices are linked to an export file.
  • Conforms to all rules and regulations according to the SARS and SARB rules and regulations on record keeping.
  • Ensures all documents received from the forwarding/clearing agent ties up to the export.
  • Checks and confirms all charges from the forwarding/clearing agent ties up to the commercial invoice.
  • Updates Export register will all relevant information according to Company policies.
  • Confirms finance have updated all Customer payments made link to the export file.
  • Upload agents’ invoice on system for finance to make payment based on statement.
  1. Audit and discrepancies
  • Resolves all over and under supply immediately according to policy and follows through to ensure all corrections are made by means of invoice, or credit note
  • Attends to all SARS, and Customers governing bodies queries regarding stock moving over border
  • Confirms all KPI are met about movement of cargo with forwarding/clearing agent
  1. Housekeeping
  • Answer emails and communicate regarding all requests and queries
  • Filing needs to be done daily ensuring all documents are filed as per SARS and SARB rules and regulations.
  • Copies all relevant SARS and agent documents are filed on the cloud
  • Archiving is done through Metro-file once a year and 5 years of documents are kept.
  • Current files on the premises are 18 months


  • Grade 12 Matric
  • Basic understanding of Imports and Exports-Essential 
  • Basic accounting processes
  • Mathematical
  • Multitasking skills
  • Excellent computer skills
    • Excel advanced-Essential 
  • Teamwork and ability to work under pressure
  • Attention to detail – accuracy
  • Incoterms 2010 and 2020
  • Clear criminal record

Equity Statement

At Motus we are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goal

Please note that candidates not contacted within 2 weeks after the closing date must consider their applications as unsuccessful