Finance Officer

Job Title
Finance Officer
Organisation Levels
mothers2mothers -> m2m Head Office -> Finance
Cape Town – , 8000 ZA (Primary)
Type of position
Closing Date
Job Description

The Finance Officer correct, process and reconcile a wide variety of accounting documents such as invoices, employee reimbursements, cash receipts, petty cash, vendor statements, and journal vouchers; review and code financial information; prepare and process documents to disburse funds, make deposits; compile and review information for accuracy; and maintain records. The Finance Officer will also be responsible for supporting with payroll processing for m2m country offices. The Finance Officer will also provide overall administrative support to the General Accounting unit.
The Finance Officer reports directly to the Senior Finance Officer and provide direct support to the rest of the team in the General Accounting Finance team.

Key Performance Areas:

Purchasing/Vendors/Payments/Cashbook Management /Document Management 

  • Enter all invoices into the Accounting system and allocate them against purchase orders
  • Deal with supplier queries regarding payments
  • Prepare Payment Vouchers and Creditors reconciliations
  • Create new vendors in accounting system, performing vendor verifications
  • Update the vendor master list
  • Manage the Purchase Requisition database
  • Processing staff expense and liquidation claims submitted
  • Following up on all outstanding staff accounts.
  • Receive all requests and check for accuracy and compliance with organizational policies and procedures.
  • Entering the bank entries into the Accounting system
  • Process the credit card entries in the accounting system
  • Processing of petty cash and reconcile on a monthly basis
  • Provide clerical support to the Finance Officer and Senior Finance Officer in maintaining the fixed asset register.
  • Receives, logs and checks all source documentation that are submitted to the finance unit for processing
  • Manage the filing system of all financial documentation
  • Supports in the retrieval of financial data during audits
  • Manage the archiving of all financial data
  • Maintaining and uploading documentation on share-point

Payments /Treasury

  • Create Beneficiary onto banking platform
  • Setup all payments onto banking system and print the audit reports for the finance manager to review
  • Monitor Bank account balances and notify the treasury unit if any bank accounts will be overdrawn
  • Follow up with bank regarding banking queries
  • Provide and print proof of payments to suppliers and staff.

Month-end close and assist with yearend close activities

  • Prepare the relevant month-end close reconciliations of balance sheet accounts
  • Completing Bank Reconciliations monthly
  • Assist with the mid-year and year-end activities in preparation for the yearly audit for m2m South Africa
  • Support the Senior Finance Officer, Accountant and General Accounting Finance Manager with the m2m Audits (Including countries)
  • Vendor Management – Review of vendors accounts and writes offs. Ensure all payments and invoices are applied in the Vendor Accounts
  • Journal Processing – Monthly journals and re-class journals
  • Review and maintain Open Purchase order list for Head office
  • Processing all intercompany invoices
  • Processing monthly journal for release of prepayments

In-Country Support

  • Assist the SFO with the review and approval of purchase orders, purchase invoice and journals for countries
  •  Assist the SFO with capacity building in-country staff
  • Review and maintain Open Purchase order list for countries, Vendor Management
  • Assist with review of Balance Sheet Reconciliations

Payroll Processing

  • Processing of payroll for country offices on Sage VIP Payroll Platform
  • Good understanding of financial concepts and statutory requirements
  • Running monthly payroll reports and payslips for country offices
  • Provide assistance to Payroll Officer in processing of  US office Payroll on external platform


Job Requirements

Qualifications and experience

  • Accounting or related diploma or
  • At least 3-5 years working experience
  • Basic payroll processing knowledge or relevant working experience an advantage
  • Sound knowledge of payroll systems experience an advantage, preferably Sage VIP Premier
  • Computer competency including the ability to operate computerized accounting, spreadsheet and word processing programs
  • Excellent interpersonal skills; ability to work on own and within various teams;
  • Prior working experience within a non-governmental/non-profit organisation preferred



mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.