Hospital Management Secretary

Full-time

Hospital Management Secretary

Function
Management
Facility
Life Queenstown Private Hospital
Position
Hospital Management Secretary
Introduction
An exciting opportunity has arisen at Life Queenstown Private Hospital for a dynamic and professional secretary, reporting to the Hospital Manager, Benjamin Deyzel. The successful candidate will have excellent written, communication and administrative skills and provide administration and support to the Hospital Manager, Nurse Manager and Finance and Administration Manager. In addition, they will be responsible for the offices in the Management Suite.
Critical Outputs
  • Co-ordination of meetings and taking minutes
  • Administrative functions including: filing, dealing with correspondence, providing a  front-line  service to the  management office, preparation of documentation for meetings, ordering supplies, distribution of mail, memoranda and other administrative duties as required by the hospital manager
  • General administration and assistance with petty cash, invoicing and SAP
  • Screen all incoming calls to the Hospital Manager, Nurse Manager and Management Suites
  • Implement efficient follow-up system
  • Type all correspondence requested
  • Assistance to new doctors and managers on relocation and marketing
  • Generation of statistics and reports from hospital information
  • Organize and co-ordinate all meetings chaired by the Hospital Manager
  • Manage Hospital Management diaries
  • The accurate and concise recording and communication of telephone messages, follow-up, returning of calls and assure that calls are replied to
  • Always reflecting efficiency and conveying a positive attitude toward visitors and or customers
  • Re-directing queries, telephone calls, complaints, etc. to the correct department in a friendly, efficient manner
  • Brand ambassador for the hospital; ensure that brand and corporate identity standards, policies and procedures are adhered to throughout the hospital.
  • Effectively use of the hospital’s communication structure ensuring that communications from Hospital Managers office being distributed effectively
  • Supporting the hospital Manager’s open door policy in such a way that he diplomatically remains in control inadvertently becoming involved
  • Responsible for the effective and efficient running and control of the Hospital Manager’s office at all times, including
  • Communication / feedback to customers / clients.
  • Set dates for MAC meetings, communicate to Doctors, send out relevant agenda, minutes, financials.  Organise catering etc.
  • To communicate to staff in a respectful and dignified manner.
  • To create a culture of caring and teamwork amongst staff.
  • Assist the Marketing Co-ordinator to update/order/distribute all patient information brochures.
  • Assist the Marketing Co-ordinator with internal or external projects, hospital functions and events.
Requirements
  • Grade 12
  • Five to seven years’ experience in a secretarial/PA position
  • Proven advanced Computer literacy including MS Word, Power Point, Outlook and Excel
  • Experience with SAP is an advantage
  • Driver’s licence and ability to travel
  • After hours work, in accordance with the demands of the position
  • Excellent written and verbal communication skills
  • Numeric ability and accuracy
Competencies
  • Problem-solving, analysis and judgement
  • Resilience
  • Engaging diversity
  • Verbal & written communication and presentation
  • Influencing
  • Action orientation
  • Building relationships
  • Customer responsiveness
  • Organisational awareness
  • Leading by example
  • Excellence orientation
  • Ethical behaviour
Contact
Megan van Deventer
Email
megan.vandeventer@lifehealthcare.co.za
Closing date
Friday, May 21, 2021

Please submit your comprehensive Curriculum Vitae ONLY and write your full names and the position you are applying for on the subject line.

Internal applicants – Before making an application, you are requested to discuss your application with your line manager. Only short listed candidates will be contacted. Should you not receive any communication after 2 weeks of closing date, kindly consider your application as unsuccessful.

External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an equal opportunity employer.

 

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