HR officer

Full-time

HR Officer – N/A11303

Code/Reference:
N/A11303

Applications accepted until:
2020-12-22

Number of Openings
1

Unit:
Carnival City
Location:
Brakpan
Job Purpose

Responsible for providing transactional HR administration and general administrative support to members of the HR Team across the employee lifecycle, to ensure seamless and consistent delivery of the departments€™ services to line management and employees in line with company procedures and compliance standards

Education

Grade 12
Studying towards a 3-Year Degree/ Diploma in HR is preferred

Experience:

A minimum of 2 years experience in an administrative function
Exposure in the areas of human resources management will be an advantage

Skills and Knowledge

Planning and implementing
Handling information / following instructions
Clerical Administrative functions
Problem-Solving
Checking / attention to detail
Writing formal correspondence
Take initiative
Customer service orientation
HR process knowledge
Labour Legislation & Conditions of Employment
Communication skills €“ written and verbal
Computer Literacy (MS Office / Peoplesoft)
IFS (Purchase requisitions)

Key Performance Areas:
HR Administration

Be the first point of contact for all transactional HR-related queries
Maintains human resources records by recording new hires, transfers, terminations,changes in job classifications, merit increases; and tracking leave
Administer HR-related documentation, such as contracts of employment, throughout theemployee life cycle
Update the HR database / system and ensure all data is accurate and complies with audit requirements
Identify, classify, maintain and protect HR related files, documentation and sensitive information consistent with record handling and audit requirements.
Prepare relevant paperwork for payroll around staff movements and conditions of employment
Monitors unemployment claims by reviewing claims; substantiating documentation.
Documents human resources actions by completing forms, reports, logs, and records.
Updates job knowledge by participating in educational opportunities; reading professional publications.
Coordinate all admin as it relates to discipline and grievance procedures in the organisation and ensure proper record keeping as required by legislation
Order and maintain consumable stock levels in line with anticipated demand
Coordinating the flow of departmental paper and electronic documents to the appropriate parties (obtaining from Business units passing on to payroll, files, etc.)
Prepare basic reports such leave liability

Transactional HR Support

Troubleshooting and resolving HR transaction processes and related data issues with HR and assigned clients. This will include collaborating with HR Consultants, Learning & Development, Recruitment and Payroll
Type correspondence proficiently including letters, faxes, etc.
Handle calls, queries and requests received by the HR office on a daily basis and escalate relevant issues in all areas of HR including: appointments; leave; benefits; medical aid; provident fund; termination information
Assist employees in completing necessary paperwork to support changes, updates, etc.
Administer student loan, medical aid, provident fund, and disability programs by advising employees of eligibility;providing application information; helping with form completion; verifying submission; notifying employees of approvals.
Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs

Stakeholder Engagement

Maintains regular communication on current administration and projects status with relevant stakeholders
Keeps service providers informed of payments and information required for vendor processes
Keep payroll informed of new hires, terminations and changes to employment conditions
Communicate with medical aid and provident fund on hires, terminations, death benefits, etc.
Escalates non-conformance issues or outstanding information

Work conditions and special requirements

High degree of confidentiality is essential

Equity:
Preference will be given to employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998, SISA internal recruitment policy as well as units employment equity plans.