Human Resources Administrator

Human Resources Administrator – N/A11484
Applications accepted until:
Number of Openings



Job Purpose:

Responsible for providing an efficient human resource administration and record keeping service to the business. Working as part of the Human Resources Shared Services team, will deliver transactional services to employees, Independent Contractors, Line Management and the HR Business Partners. The responsibilities will include, staff appointments and terminations, payroll input, leave administration, long service awards, file management and IC administration.

Key Performance Areas:

Staff Appointments

  • Receives completed Recruitment pack from Brand/business, checks completeness and follows up on outstanding documentation
  • Inputs new employees and Independent Contractors onto APS, timeously and accurately
  • Forwards relevant documentation to external service providers viz Medical Aid and Retirement Fund Administrators
  • Advises other departments regarding new staff member viz IT


  • Staff Termination
    • Receives instruction to terminate, checks supporting documentation and follows up on outstanding documentation
    • Establishes outstanding leave
    • Processes the termination on APS, timeously and accurately
    • Arranges for automated exit interview
    • Informs Medical Aid and Retirement service providers and forwards necessary documentation
    • Monitors Fixed Term Contractor expiry dates and advises HRBP/ Line Management, timeously
    • Processes and issues a Certificate of Service
    • Responds to queries from past employees, trade etc
  • Leave Administration
      • Captures manual leave forms and updates APS accordingly
      • Advises Payroll regarding Maternity leave commencement
      • Performs leave reconciliations as required
      • Generates leave reports on request
      • Monitors leave balances and escalates problems to Line Manager or HRBP
      • Advises staff regarding leave recording and outstanding balances
      • Responds to leave queries, timeously
  • Staff Movement
  • Processes promotions, transfers etc on APS, timeously and accurately
  • Follows up with other HR staff to ensure transfers are effected, timeously
  • Ensures all relevant documentation has been provided and follows up if it hasn€™t
  • Payroll
  • Prepares input for monthly payroll
  • Responds to payroll queries timeously from employees as well as ICs
    • Checks monthly Payroll reports, identifies any anomalies and resolves sameRecord Keeping
      • Ensures staff files are maintained and kept up to date
      • Files all necessary documentation, timeously and appropriately
      • Provides up to date information to HRBP or Group HR, as requested, for reporting purposes

      IC Administration

      • Prepares IC contracts and Addendums, timeously and accurately
      • Ensures ICs are allocated an email address
      • Distributes APS user IDs and passwords to ICs
      • Tracks expiry dates for work permits and ensures contractual compliance
      • Checks invoices against Tracking sheet, identifies anomalies and follows up


Grade 12

Diploma in Human Resources




Human Resource Administrator         3-5 years

Advance knowledge of Payroll Systems and ESS Systems

Computer Literate (Excel, Word, Outlook, Powerpoint, Visio)

Excellent knowledge of legislative requirements



First contact for any payroll related queries

Presentable and clear communication skills as training to customers will be a requirement

High attention to detail.

Strong financial knowledge,

Agility, Initiative, creativity, Innovation, critical thinking, managing other, resilience, customer orientated


Equity Statement: