South African Bureau Of Standards (SABS)
Pretoria, Gauteng


Closing Date 06 December 2021

Job Details

Job Description


To provide general supply chain management administrative support to the department so as to ensure that service delivery is optimised

Provide administrative support to Supply Chain Management

  • Convert requisitions to purchase orders timeously where required.
  • Coordinate and resolve internal queries relating to order status in consultation with the relevant business unit and respond to internal client and supplier inquires related to all purchase orders and shipping / deliveries.
  • Compile, verify and submit compliant vendor on-boarding forms to accounts payable.
  • Validate compliance of all awards in line with relevant legislation and policy prior to the approval of all purchase orders.
  • Provide administrative support to the Strategic Sourcing Unit
  • Render ad hoc administrative support as required by Supply Chain Management

Co-ordinate and provide logistical support for activities within Supply Chain Management

  • Coordinate, compile and ensure that all documents for meetings, supply chain initiatives, etc. are prepared as per agreed timelines.
  • Ensure all logistics (e.g., venue booking, equipment checks, catering, travel, etc.) for supply chain initiatives, meetings, etc. are implemented as per agreed timelines

Maintain and update the procurement filing management system

  • Maintain, scan and file all relevant documentation as required by Supply Chain
  • Process and file all records accordingly
  • Follow-up, process and file all outstanding supply chain management documentation as required
  • Compile and maintain databases as is relevant for Supply Chain Management
  • Ensure that all documentation as it relates to meetings are updated and sent to the relevant stakeholders as and when it is required

Adhere to service standards and deliver excellent customer service

  • Ensure efficient communication of all client requested needs to the relevant line manager
  • Provide good customer service by meeting the client requirements
  • Handle queries and resolve problems (telephonically or via email) as they relate to departmental deliverables
  • Follow up on customer queries, complaints etc. where necessary
  • Provide timeous submission and compilation of all reports, time sheets, method files, etc.
  • Ensure stakeholders are updated with relevant feedback as required

Optimise own performance within the team

  • Participate as a productive team member by managing own performance in order to meet departmental objectives
  • Gather facts and information objectively with accuracy and attention to detail
  • Make logical decisions and use sound judgment in relation to tracking projects, tasks, assignments and reports
  • Plan, organize and coordinate relevant work duties as they relate to the department
  • Work independently with minimal supervision, set reasonable priorities and manage time and deadline driven workload
  • Contribute to diversity management initiatives and actively build business relationships
  • Seek guidance and mentorship from more experienced team members where necessary