Junior Bookkeeper


Junior Bookkeeper

Cost to company

Johannesburg, Fourways

Own transport required:


Greymatter and Finch

Job description
Position purpose

The junior bookkeeper is responsible for the accurate capturing and posting of the financial transactions up to the trial balance, as well as, ensuring that the financial information of the company remains accurate and up to date at all times.

Key performance areas

Debtor management

Maintain debtors’ database; load new clients
When required, engage with customers finance departments in a professional manner
Follow up on all debtors’ enquiries received
Follow-up on debtor related issues and the tracking thereof
Prepare and distribute debtor’s statements and the reconciliations thereof
Maintain debtor’s files and supporting documentation
Daily/weekly/ monthly reporting to management on outstanding debtors
Ensure debtor collection is in line with the agreed budget process, i.e. timeframes

Creditor management

Maintain creditors’ database; load new vendors
Confirm and check all purchase orders (POs) against, quotes and supplier’s invoices ensuring pricing is correct according to signed contacts and POs
Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices
Allocate expenses to correct accounts and cost centres by analysing invoice/expense reports
Vendor management, including:

Paying vendors by monitoring discount opportunities
Verifying company registration numbers
Resolving purchase order, contract, invoice, or payment discrepancies and documentation
Issuing stop-payments or purchase order amendments

Maintain accounting ledgers by verifying and posting account transactions
Verify vendor accounts by reconciling monthly statements and related transactions
Disburse petty cash by recording entry and verifying documentation
Perform reconciliations of all credit card statements and verification of transactions
Check and verify all petty cash transactions and reconcile JHB and CT
Capture all vendor invoices onto Pastel

Bookkeeping function

Record day to day financial transactions and complete the posting process
Bring the books to the trial balance stage
Conduct a month-end and year-end closure process
Monthly accruals and prepayment reconciliations
Monthly reconciling of the accounting system to the company’s billing system
General filing including, delivery notes, courier documents, customer and supplier invoices as well as correspondence

Banking function

Perform verification checks; maintain beneficiaries
Process cash book and monthly reconciling of the cash book to bank statements
Load payments for review by the financial manager

Essential key competencies

Performance competencies

Demonstrate a thorough knowledge and understanding of the company’s service offering
Work in an efficient and effective manner
Prioritise work demands and effectively organise resources
Anticipate and resolve issues, or obstacles, which impact timely completion, or the quality, of tasks
Work well under pressure and tight deadlines

Communication competencies

 Maintain confidentiality
Clear written and verbal communication skills

Behavioural competencies

Strive to exceed expectations
Demonstrate both responsibility and accountability and a drive for excellence
High energy levels and a commitment to making a difference

Job-specific competencies

Rigorous adherence to company policy, processes and corporate governance
Identify and report control weaknesses.

Qualifications and specifications


Grade 12 certificate with Accounting (70% grade or higher)
Recognised bookkeeping diploma or qualification, completed or in progress


Microsoft Windows; Moderate Level: Word, Excel, Outlook
Previous bookkeeping experience would be advantageous

Own reliable transport is required and ability to travel as required

Able to work after hours when required

The job profile and key performance areas of this position are not intended to be an exhaustive list of duties and responsibilities and may from time to time be amended according to the company’s operational requirements.

Posted on 21 Dec 10:49

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