Legal Secretary

Temporary
Legal Secretary
MacRobert Incorporated
Pretoria, Gauteng
Contract

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Posted 25 August 2021

Job Details

Job Description

MacRobert Inc. Attorneys, based in Cape Town, is seeking a Junior Legal Secretary in our Medical Department. At least 2 years’ experience as a Legal Secretary in a Law Firm is essential.

Specification :
Communication
• Attends to all verbal, dictated and written instruction as per director and associates
• Screening of calls as well as message taking for allocated division
• Communication of messages, urgent faxes and/or communication to Director and Associates
• Assist with queries regarding Sheriff payments, deposits, requisitions for cheques and receipts
• Give written instructions to the accounts department, to pay accounts such as counsels, agents, sherrifs and personal refunds
• Assist with researches when required
• Request numbers for opening files
• Assist with debt collections, making appointments with clients and provide updates on cases
• Assist with queries regarding support services such as IT, HR, Accounts

Administration
• Typing of correspondence, documents and affidavits
• Typing of pleadings and notices
• Typing of memos as requested
• Photocopying of all relevant documentation
• Fax documentation on instruction
• Updating of the Director’s diaries
• Capturing of new files
• Assist with debtors payment arrangements, telephone debtors and following up on the payments
• Draft and type correspondence for High Court
• Typing of dictations
• Indexing and paginating
• Request, follow up and receiving of FICA documents. Send to Accounts department when received
• Prepare briefs to counsel and send off

Finance
• Assist with cheque requisitions and receipts after payments
• Invoicing to clients as well as reconciliations thereof in the case of deposit paid
• Issue disbursement accounts to clients
• Check unidentified payments and capturing when relevant
• Check and follow up on outstanding fees and disbursements

Requirements :
• Matric
• 2 years’ experience as a Legal Secretary in a Law firm (ESSENTIAL)
• Dictaphone Typing (ESSENTIAL)
• Fully bilingual (English/Afrikaans)
• Computer literate (MS Office)
• Able to work in a fast paced environment
• Be able to pay attention to detail