Full-time
Phaki Personnel Management Services
Job Details
Job Description
DESCRIPTION OF TASKS
- Provide a secretarial/receptionist support service to the executive authority
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the appointments secretary with constituency work of the executive authority.
- Support the executive authority with private obligations.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
- Receive visitors to the office of the executive authority.
- Direct enquiries/complaints to the relevant people.
- Record/capture appointments, interviews and appearances of the executive authority.
- Coordinate the diary of the executive authority.
- Compile schedules of appointments for the executive authority.
- Compile programs for official journeys of the executive.
- Provide support in the coordination and maintenance of the office(s) and living accommodation of the executive authority.
- Ensure that travel arrangements are properly made and well-coordinated.
- Draft documents as required by the appointment’s secretary.
- Collect, analyse and collate information as requested by the executive authority.
- Liaise with SAPS for VIP security.
- Receive, collect and check documents for meetings.
- Monitor the schedule of the executive authority and submit RSVPs on behalf of the executive authority.
- Receive calls and requests from the public within the constituency of the executive authority.
- Liaise with role players in the constituency of the executive authority.
LEARNING INDICATORS/QUALIFICATIONS/EXPERIENCE
- 1-2yrs administrative experience. Knowledge of ministerial operations
- An appropriate one-year secretarial diploma or equivalent qualification