DESCRIPTION OF TASKS

• Provide a secretarial/receptionist support service to the executive authority
• Render an administrative support service to the executive authority.
• Provide support to the executive authority with regard to meetings.
• Assist the appointments secretary with constituency work of the executive authority.
• Support the executive authority with private obligations.
• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
• Receive visitors to the office of the executive authority.
• Direct enquiries/complaints to the relevant people.
• Record/capture appointments, interviews and appearances of the executive authority.
• Coordinate the diary of the executive authority.
• Compile schedules of appointments for the executive authority.
• Compile programs for official journeys of the executive.
• Provide support in the coordination and maintenance of the office(s) and living accommodation of the executive authority.
• Ensure that travel arrangements are properly made and well-coordinated.
• Draft documents as required by the appointment’s secretary.
• Collect, analyse and collate information as requested by the executive authority.
• Liaise with SAPS for VIP security.
• Receive, collect and check documents for meetings.
• Monitor the schedule of the executive authority and submit RSVPs on behalf of the executive authority.
• Receive calls and requests from the public within the constituency of the executive authority.
• Liaise with role players in the constituency of the executive authority.

LEARNING INDICATORS/QUALIFICATIONS/EXPERIENCE

• 1-2yrs administrative experience. Knowledge of ministerial operations
• An appropriate one-year secretarial diploma or equivalent qualification