Benefits: Negotiable
Location: Cape Town
Type: Permanent
Reference: #21358
Company: Datafin Recruitment

Job description

Our client, based in the heart of Cape Town’s CBD, seeks a proactive and experienced PA with exceptional multitasking ability to manage the complex diary, travel priorities and administration for its CEO and team. Your role will also entail booking venues, minute taking, compiling contracts and client packs and handling confidential matters. The ideal candidate must have suitable work experience, proven diary Management, Microsoft Office Suite proficiency with excellent Communication and Interpersonal skills.

  • Complex diary management, both business and personal, for the CEO and wider team.
  • Create detailed travel itineraries.
  • Extensive and efficient email correspondence.
  • Answer telephone calls in a timely fashion, taking clear and detailed messages.
  • Organise meetings, including booking venues, ordering refreshments and basic minute taking.
  • Oversee the creation of contracts, client packs and other documents, including their formatting, printing, binding and distribution.
  • Process expenses.
  • Arrange social events for both clients and the team.
  • Ad-hoc personal errands for the CEO.
  • Management of miscellaneous issues.
  • Readiness to be contacted out of office hours.
  • Cover reception on occasion if necessary.
  • Handle confidential matters with discretion.


  • Demonstrable experience in a similar role and industry.
  • Proven Diary Management skills.
  • Exceptional standard of written and verbal English.
  • Competent with Microsoft Office suite.
  • Flexibility on hours.


  • Excellent interpersonal skills.
  • Detail-orientated.
  • Focused and responsive.
  • Takes initiative.
  • Excellent multi-tasker.
  • Presentable.

While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.


When applying for jobs, ensure that you have the minimum job requirements. Only SA Citizens will be considered for this role. If you are not in the mentioned location of any of the jobs, please note your relocation plans in all applications for jobs and correspondence. Please e-mail a word copy of your CV to target=”_blank and mention the reference numbers of the jobs. We have a list of jobs on Datafin IT Recruitment – Cape Town Jobs.

Personal Skills/Attributes

PA, Administration, Diary

Posted on 24 Sep 2021

Apply by email

Dani Jefha