PA To Human Resources

Full-time
PA To Human Resources GM
Fidelity Services Group
Johannesburg, Gauteng
Permanent

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Posted 16 March 2021 – Closing Date 26 March 2021

Job Details

Job Description

Overall purpose of the job: To effectively and efficiently perform the general secretarial functions of the HR GM’s office. This encompasses handling all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.

Duties & Responsibilities:

  • To coordinate and book all meetings for the Human Resource GM, clients and management and one to one with individual staff
  • Take minutes at meetings as and when required
  • Ensure that agendas and minutes are distributed timeously
  • Ensure that meetings are co-ordinated ,via email, phone
  • Ensure accurate minutes of meetings are recorded either on a daily, weekly or monthly basis
  • To maintain the HR GM’s diary
  • To type correspondence as and when required
  • To maintain HR GM’s Filing systems
  • To ensure all outgoing documentation/  is distributed
  • To screen all documentation/correspondence for the HR GM, prioritise it and obtain required information from all departments
  • To answer and screen all calls to HR GM
  • Control of purchase orders
  • Ordering of all promotional items/gifts, stationery and printing
  • Telephonic assistance with any problems/complaints that reach the HR GM
  • Give detailed feedback to clients as and when required
  • To make travel and accommodation arrangements for the HR GM or other managers
  • Ensure that travel and accommodation arrangements are within budget
  • To screen and receive any visitors to the HR GM office, ensuring clients are comfortable and refreshed
  • To carry out any ad-hoc functions which the HOD may require from time to time.
  • To assist any staff requiring an appointment with the HR GM

Minimum qualifications and experience:

  • Matric / Grade 12
  • Relevant qualification
  • Computer Literate (MS Office, advanced Excel, PowerPoint)
  • Minute taking

 

Attributes:

  • Action orientated
  • Time Management
  • Business Acumen
  • Planning and Organizing
  • Attention to detail
  • Problem Solving
  • Interpersonal savvy
  • Action orientated