Payroll Accountant

Payroll Accountant
Faircape Group
Cape Town, Western Cape


Posted 06 December 2021

Job Details

Job Description

The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications and an ISP, Utility Management and infrastructure installation, Property Management and related activities.


We are looking for a highly capable Payroll Accountant to manage our payroll system.


The Payroll Manager is responsible for the entire management of the Payroll cycle on bi-weekly and monthly basis.  A first-class Payroll Accountant will be detail oriented and someone who can accurately and timely process salaries.


Job purpose:  Entrusts the Payroll Accountant to provide payroll accounting services across group companies in order to ensure the completeness and accuracy of payrolls. If you meet the criteria set out and you have a degree in Finance or similar field, we’d like to hear from you.



Duties will include, but are not limited to:

  • Analyse payroll problems and provide appropriate solutions
  • Work closely with the relevant Human Resource and Finance teams to ensure payroll processing and month end processing
  • Run Sage 300 reports and complete weekly and monthly tasks by following a clearly defined workflow system and checklist
  • Compile month end reporting to share with Finance, by a specific deadline date, in line with a clearly defined Activity Work Instruction
  • Complete monthly payroll control account recons
  • Help our external auditors with information if needed and implement audit recommendations

Return of Earnings / WCA

  • Compile return of earnings reports for all companies in group
  • Submit return of earnings to DoL
  • Follow up on submissions to ensure it has been received
  • Arrange for payments to DoL and obtain letters of good standing
  • WCA registrations and deregistration of entities and BCs as identified and needed

Payroll Management

  • Implement solutions to matters raised by Finance
  • Analyse payroll reports, statements, records and make recommendations to improve the payroll process
  • Estimate the cash flow requirements of the department and Submit cash flow projections to Group Treasury on a bi-monthly basis
  • Prepare a monthly payroll comparison report of payroll, identify, and provide explanation for variances for the final approval and sign-off of the payroll
  • Application for tax directives
  • Ensure there are no, over/underpayments and make corrections if necessary
  • Ensure the Payroll administrator and Payroll Officer has captured all changes and salary variances to payroll
  • Ensure  the  time  and  attendance imported in to the system is checked and accurate
  • The correct tax tables and workflows are  implemented  in  the  payroll system
  • There is a clear payroll procedure outlined
  • Manage   the   HR   payroll  date calendar
  • Ensure that reporting to Finance department is completed each month
  • All inputs and amendments made by the payroll administrator is reviewed and signed off before the loading of ACB’s and the population of payslips
  • All  Finance  reporting  compiled  by the payroll administrator is reviewed and signed off before submission to Finance
  • Manage administration of Discovery medical aid
  • Month end Variance reporting for all entities and BCs
  • Month end Salary Templates for all entities and BCs
  • Assist Auditors with year end reports and queries for all entities and BCs as needed
  • Issuing of UIF Documentation

Employee Rostering and Time-Keeping Management (ERS)

  • Management of the upkeep and maintenance of the time keeping
  • system
  • Provide support and guidance to all administrative users on how the system should work and function
  • Employee Rostering procedure is implemented and a procedure is documented with all administrators being found competent
  • Manage and Track that the employee rostering is effectively implemented, managed and accurate
  • Issuing of demerit instruction to Managers

Statutory Reporting

  • Ensure that EMP501’s and EMP201’s are  submitted  to  SARS  by  their deadline dates as dictated by SARS
  • UIF  declarations  are  made  each month

External Reporting

  • Union reporting
  • Discovery Health reporting
  • Old Mutual reporting

Payroll Administrator Management:

  • Ensure that all payroll filing is completed by the payroll officers
  • Ensure that all workflows are recorded and managed that the payroll administrator produces


  • Assist with collections of WCA documentations, i.e. First Doctor’s Report, Progress Report and Resumption report to finalise the claim when required
  • Ensure accurate reporting of WCA
  • documentation
  • Assist with follow ups on submissions to ensure it has been received


  • Annual Compensation review
  • Fixed term contract tracking
  • Foreign National tracking



  • Completed B.Com in Accounting or equivalent qualification



  • A minimum of 3 years payroll experience
  • Experience with SAGE 300 essential
  • Experience working on ERS biometric system essential
  • Experience in working on excel spreadsheets
  • Bargaining council (BIBC) experience advantageous
  • Experience in and knowledge on time & attendance software
  • Basic HR knowledge
  • Knowledge of provisions of Basic Conditions of Employment Act
  • Statutory and legislative requirements in respect of PAYE, UIF, Workman’s compensation
  • Strong business expertise, a keen understanding of business needs, and ability to ensure technical solutions, strategies and practices
  • Experience translating business requirements into solution specifications

Skills and Attributes:

  • Excellent Microsoft Excel skills and general computer literacy
  • Attention to detail and high degree of accuracy
  • Ability to work under pressure
  • Experience on biometric clocking systems
  • Treat payroll and related information with highest degree of confidentiality
  • Team Player
  • Professional communication skills (able to handle own correspondence)


Specific Requirements:

  • Clear health record
  • Clear criminal record
  • Clear credit record
  • Vaccinated against covid-19 or prepared to be vaccinated prior to commencing job


Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45 minute lunch break. The company allows employees, by approval of the direct manager, to work flexi time between 07h00 and 18h00.

With centrally located and modern offices just across from Cavendish in Claremont, Faircape offers a market-related salary from R 45 000.00 Cost to Company per month.