Payroll Administrator

Payroll Administrator
Toys R Us And Babies R Us South Africa
Durban, KwaZulu-Natal


Posted 26 February 2021

Job Details

Job Description

Job purpose:

To manage, direct, control and process the company’s payroll and all other payroll related duties for payrolls in South Africa and other Southern African Countries.

Key Skills needed:

  • Comprehensive and working knowledge of payroll systems
  • Demonstrated payroll management experience
  • Demonstrated team leadership ability
  • Attention to detail
  • Ability to create, review and supply policies and procedures
  • Legislative and award compliance – ability to interpret relevant awards and legislation
  • Business process improvement experience
  • Problem solving
  • Analytical skills
  • Numeracy skills – reconciliations and statistics
  • Excellent written and spoken communication skills
  • Project Management.

Key Performance Areas

  • Coordination and management of entire payroll function
  • Manage reports
  • Assist with administering payrolls (month end consolidation and processing support as required)
  • Checking and auditing of all payrolls, ensuring legislative & award compliance (tax compliance etc.)
  • Reporting – Supporting Internal reporting requirements eg. Annual leave & Intercompany reports etc.
  • Projects as required i.e. continual improvement and standardisation of payroll operations and systems
  • Manage Company Benefit programs eg Provident/Pension fund, Medical aid, Allowances
  • Calculation, payment and reconciliation of payroll tax and group tax
  • Administration, calculation, payment and reconciliation of all superannuation contributions
  • Liaison with management and staff regarding all pay enquiries
  • Preparation and reconciliation of monthly General Ledger wages journals
  • Preparation and reconciliation of payment summaries
  • Develop and update payroll reference manual for managers
  • Perform system upgrades
  • Ensure prompt maintenance of staff records at all times including archiving and filing
  • Preparation of ad hoc reports as required
  • Liaise with HR for staff appointments, terminations, remuneration, conditions of service and other relevant matters
  • Workers compensation co-ordination i.e. process, monitor and file all claims and prepare payments.


  • To undertake all mandatory training as required and participate in appropriate in-service training as and when required
  • Maintaining the strict confidentiality of all information acquired especially with regard to trade procedures, policies and staff
  • To undertake an appraisal and personal development review annually and through self-development, continuously update and improve knowledge and competencies
  • To take responsibility for being up to date with current policies and procedures and to adhere to these
  • Co-operating fully in the introduction of any new technology and new methods as appropriate
  • To undertake any other relevant duties within the overall scope of this post as may be requested by the Directors.