Payroll Officer

Payroll Officer
Source And Select
Midrand, Gauteng


Posted 18 October 2021 – Closing Date 01 November 2021

Job Details

Job Description

About the entity:

The Legal Practice Council is a national, statutory body established in terms of section 4 of the Legal Practice Act, No 28 of 2014.  The Council regulate the affairs of and exercise jurisdiction over all legal practitioners (attorneys and advocates) and candidate legal practitioners


The Legal Practice Council (LPC) is currently embarking on a process to fill the role of an Payroll Officer in their Midrand Provincial Offices

Qualifications & Experience:

  • Matric (Grade 12)
  • National Diploma in Human Resource Management
  • Finance or similar (NQF 6)
  • 3 years’ experience in payroll administration
  • Training and Experience in Sage 300 People is an added advantage
  • Knowledge of Legal Practice Act, No 28 of 2014, applicable HR legislation i.e. Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act, Skills Development Act and Broad Based Black Economic Empowerment; Human Resource Best Practice, Policies and Procedures and Payroll Systems Sage 300 People or VIP


How you can make a difference:

  • Collate and verify all monthly payroll inputs i.e., appointments, terminations, leave control, company deductions and garnishee orders
  • Update the payroll system with the inputs
  • Verify the monthly leave provision based on leave report extracted from the payroll system
  • Reconcile and capture employees claims e.g., overtime, subsistence, and cell phone allowances
  • Verify employee travel claims and reimbursements in accordance with the policies and procedure
  • Complete all payroll related statutory returns e.g., e-filing, IRP 5’s, PAYE, skills development levies and UIF returns and coordinate the distribution of IRP 5’s across the business
  • Process all deductions on a monthly basis i.e., medical aid, tax, retirement annuity fund, PAYE, garnishees, etc
  • Conduct regular checks to ensure the integrity of the payroll database, updating data as necessary including legislative changes and ensuring that the payroll database is working properly
  • Verify payroll reports, file, and maintain reports after the monthly payroll run
  • Assist in the compilation of reports and records, and assessment of data
  • Attend payroll related queries in accordance with HR policies and procedures
  • Investigate and resolve any discrepancies in payroll
  • Prepare monthly salary bill report for review by the Senior Manager
  • Liaise with IT to ensure system update, when necessary
  • Generate and release payslips
  • Prepare and submit monthly payroll reconciliations and 3rd party reconciliations to the Senior Business Partner for review and approval
  • Ensure payment of employee benefits; i.e funeral cover, medical aid, provident fund, etc
  • Update and submit provident fund and funeral cover schedule to the relevant service providers in line with the applicable time frames
  • Assist in the compilation of the monthly leave report in line with payroll data
  • Attend to payroll related queries, including but not limited to Employee Self Service (ESS)
  • Liaise with Sage or appointed Sage Business Partner on payroll issues and Coordinate payment of payroll related consultation invoices

Additional Requirements & Information:

  • Kindly submit a recently comprehensive updated CV;
  • Copies of all relevant qualifications or certificates (Matric);
  • Copy of ID and Driver’s License:
  • Suitable candidates will be subjected to personnel suitability checks: Criminal record check; Citizenship verification; Qualification/study verification and previous employment verification);
  • Also note that correspondence will be limited to shortlisted candidates.  If you do not receive any response within the 30 days from the closing date of the advert, consider your application as unsuccessful.
  • Closing date for applications are 01 November 2021 – please note late applications will not be considered.
  • Ad reference Number: Ref No: NO04/2021