Personal assistant


Sexual Offences and Community Affairs
SALARY : R257 508 per annum (Level 07) (Excluding Benefits)
CENTRE : Pretoria: Head Office
REQUIREMENTS : Grade 12 or equivalent qualification. Minimum two years secretarial experience
and or related administrative experience. General computer literacy. Language
skills and ability to communicate well with people at different levels and from
different background. Good telephone etiquette and above average planning
and organizing skills. Good people skills. High level of reliability. Ability to
conduct legal research. Written communication skills. Ability to act with tact and
discretion. Ability to identify and handle confidential matters. Good grooming
and presentation. Knowledge of the relevant legislations, policies, prescripts
and procedures applicable in the public sector. A valid driver’s license.
DUTIES : Provide secretarial and administration support service to the Special Director
of Public Prosecutions. Receiving and screening telephone calls and refers the
calls to the correct role players if not meant for the SDPP. Handling general
inquiries. Draft routine correspondences and reports. Operates office
equipment like fax machines and photocopiers. Make travel and logistical
arrangements for meetings and events. Prepare travel documentation and
coordinate bookings for international travel for all SOCA staff. Take minutes
during meetings and prepare same for signature in advance. Develop and
maintain an accessible and user- friendly filing system. Handle procurement of
standard items such as stationery and refreshments. Liaise with relevant
stakeholders with regards to all matters pertaining to administrative functions.
Obtain inputs, collates and compiles reports (e.g progress, monthly and
management reports) Scrutinize routine submissions (e.g Representations,
Memoranda, Legal opinions) and make notes for the manager. Set up
schedules for meetings and events. Provide general administration support to
the managers and operation staff. Set up schedule for meetings and events.
Provide general administration support to the managers and operation staff.
Remains up to date with regard to prescripts/ policies and procedure applicable
to ensure efficient and effective support to the manager.
ENQUIRIES : William Matlala Tel No: (012) 845 6637