Personal Assistant

Full-time

Personal Assistant

  • Permanent
  • Full Time
  • R10,000 (Negotiable)
  • EE/AA, Non EE/AA
  • Published: 1 week ago

Easy apply

Introduction

Software Company established in 2003 is looking for a dynamic and energetic Personal Assistant to the Sales Director.

Duties & Responsibilities

-Acting as a first point of contact: dealing with correspondence and phone calls.

-Accompany the Director on trips and work duties- The director traveling a lot during the day and the personal assistance will need to Accompany him and might also drive for him if needed.

-Accompany the Director on their trips and work duties.
-Book appointments for both work and personal events.
Manage e mails.

-Organising meetings and appointments, often controlling access to the manager.

-Remind the manager of important tasks, deadlines and events both at work and at home.

-Managing databases and filing systems.

-Liaising with staff, suppliers and clients.

-Organise and schedule meetings.
-Prepare meeting agendas, perform research for meetings and take minutes.
-Answer and screening calls and whatsapp messages .
-Manage the diaries and schedules.
-Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.
-Liaise with clients and business guests.
-Project and event coordination.
-Book business travel arrangements.
-Oversee office correspondence.
-Liaise with IT, Sales, PR and HR teams.
-Liaise with other executives on behalf of your manager.
-Train new staff members.
-Prepare and deliver monthly reports.-

-Booking and arranging travel, transport and accommodation.

Desired Experience & Qualification

Attributes:

  • Honest.
  • Hardworking.
  • Disciplined.
  • Ability to prioritize tasks.
  • Excellent verbal and written etiquette.
  • Understanding the urgency of tasks given.
  • Always treating information from Management with confidentiality.

Requirements

  • Minimum Grade 12.
  • Minimum of 2 years PA experience.
  • Sales and customer liaison experience an advantage.
  • Highly proficient computer and mobile phone skills.
  • Excellent customer service skills and telephone manner.
  • Excellent administrative and organizational skills.
  • The ability to identify needs, provide prompt response and exercise respect and professionalism in all interactions.
  • Must have drivers licence
  • Own vehicle (advantage)
  • Flexible working hours (including weekends)
  • Available to start 1st September

Package & Remuneration

-R10,000 Basic salary

-Will be reviewed every 6 months

-Can be negotiated based on skills and experience