PERSONAL ASSISTANT

Full-time

PERSONAL ASSISTANT TO MANAGER: T.A.S.K LEVEL 07

PA12112021DBN

LOCATION: Durban
CLOSING DATE & TIME: 11/23/2021 11:55 PM

Purpose of the Job: To provide an effective, efficient and responsive administrative and logistical service to the Manager.

Key Performance Areas

Office Management

  • Manage the office of the Manager
  • Provide effective and efficient office management and administrative functions
  • Screen phone calls, enquiries, and requests, and handling them where appropriate
  • Route enquiries to responsible person
  • Act as liaison between the Office of the Manager, clients, internal and external stakeholders, and staff
  • Assist the Manager in the management of the office budget

Document management

  • Develop and maintain document management system (Electronic and manual)
  • Manage filing and correspondence

Correspondence Management

  • Deal with/and respond to correspondence
  • Taking dictation and minutes and typing minutes, letters and memos
  • Produce documents, briefing papers, reports, charts and presentation
  • Writing executive summaries and newsletters
  • Conduct research
  • Reporting, review and quality assure all documents that are submitted for the Manager’s attention

 Logistical Support

 

  • Prepare travel arrangement for the manager
  • Organize and manage events, workshops, meetings
  • Assist and coordinate departmental/divisional projects
  • Order stationery and office equipment
  • Create and manage purchase requisitions and ensure timeous payment of purchase orders

Time and Desk Management

  • Attend meetings and ensure the Manager is well prepared for meetings
  • Organize and maintain dairy and make appointments

 Qualifications and Experience

  • Matric (Grade 12)
  • A secretarial Diploma or Diploma in Office Administration will be an added advantage
  • Working knowledge of MS Office
  • Computer literacy
  • SAP experience will be an added advantage
  • At least 18 months working experience as a PA/Secretary or similar environment is a prerequisite

Technical and behavioral competencies required

    • Personal mastery
    • Ethics and governance
    • Customer orientation and customer focus
    • Emotional wisdom
    • Report writing
    • Professional and Communication (verbal and Written)
    • Planning and Organizational skills
    • Attention to detail and accuracy
    • Interpersonal skills
    • Secretarial Administration
    • Excellent computer skills (Excel Proficiency)

 

Road Accident Fund Values

    • Integrity,
    • Compassion,
    • Accountability,
    • Respect,
    • Excellence

 

Remuneration

Total cost to company applicable to this position is minimum R221 229.00 per annum, negotiable.

NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.

Closing date: 23 November 2021

Applications can be forwarded to the Recruitment Officer at 199 Anton Lembede, Embassy Building, Durban, email address is Gugu.recruitment@raf.co.za

No hand delivered applications will be accepted due to COVID19.

INSTRUCTION TO PROSPECTIVE APPLICANTS

  1. Indicate the name and the reference number for the position you are applying for on the subject line
  2. Do not submit copies of qualifications and ID as these will be requested from shortlisted candidates on the interview date
  3. Submit a short CV with a maximum of 5 pages
  4. Please indicate your current salary and salary expectations if considered for the position.

NB:

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

  • Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
  • Security Vetting shall be conducted on all prospective employees
  • It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.