Role purpose:

The Personal Assistant will be responsible for managing the business administration and project support function within the office of a Managing Executive in the Fibre Planning department. The successful candidate will serve as the primary point of contact for this office.

Job Title: 

Personal Assistant/administrator
 

Duties & Responsibilities

• Acting as a point of contact among executives, employees, clients and external partners
  Manage, coordinating calendar of executives
• Email and Diary management of Executive
• Minute taking
• Prepare all documents and materials necessary for all committee and Board of Directors / Exco meetings (dates/attendee list/logistics/catering)
• Provide administrative support to the rest of the teams reporting to the CEO
• Monthly reporting
• Data Capturing

Functional Responsibilities

• Proficient in large spreadsheets and using multiple formula functions
• Accurate Planning
• Organisation and time management skills
• Proactive and anticipate needs
• Ability to multitask no matter the task at hand
• Verbal & Written Communication skills
• Pay attention to detail and flexibility
• Willing to learn, tact and discretion

Competencies

Functional

• Planning and Organising
• Process improvement
• Report generation
• Stress Tolerance
• Problem Analysis & Problem Solving
• Effective communication
• Attention to detail
• Quality Focus and Delivery
• Managing workload
• Record keeping
• Listening Skills
• Technical/professional knowledge

Generic

• Adaptability
• Contribution to team success/Team player
• Effective communication
• Experience in a related field is advantageous

Required Qualifications, Skills and Experience

• Minimum Qualification:
  • National Senior Certificate (Matric) or equivalent
• Minimum Experience and Skillset
  • Computer Literate (including Tablet, Mobile App proficiency.)
  • Microsoft Office proficient (Word, Excel)
  • Ability to analyse data
  • Ability to generate a report
  • Good communicator
  • 1-2 Year’s experience in an administrative role

Duration:

The position is a 3-month temporary position and will be reviewed for an extension for another 6 months contract after the first 3 months and dependant on workload.

Remuneration:

Cost to Company: R 10 000.00 – R 16 000. 00 per month based on experience

Start Date/ Period:

Immediately