Personal assistant

Temporary
Personal Assistant
Moladira Skills
Pretoria, Gauteng
Contract

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Posted 10 March 2021

Job Details

Job Description

Role purpose:

The Personal Assistant will be responsible for managing the business administration and project support function within the office of a Managing Executive in the Fibre Planning department. The successful candidate will serve as the primary point of contact for this office.

Job Title: 

Personal Assistant/administrator
 

Duties & Responsibilities

  • Acting as a point of contact among executives, employees, clients and external partners
    Manage, coordinating calendar of executives
  • Email and Diary management of Executive
  • Minute taking
  • Prepare all documents and materials necessary for all committee and Board of Directors / Exco meetings (dates/attendee list/logistics/catering)
  • Provide administrative support to the rest of the teams reporting to the CEO
  • Monthly reporting
  • Data Capturing

Functional Responsibilities

  • Proficient in large spreadsheets and using multiple formula functions
  • Accurate Planning
  • Organisation and time management skills
  • Proactive and anticipate needs
  • Ability to multitask no matter the task at hand
  • Verbal & Written Communication skills
  • Pay attention to detail and flexibility
  • Willing to learn, tact and discretion

Competencies

Functional

  • Planning and Organising
  • Process improvement
  • Report generation
  • Stress Tolerance
  • Problem Analysis & Problem Solving
  • Effective communication
  • Attention to detail
  • Quality Focus and Delivery
  • Managing workload
  • Record keeping
  • Listening Skills
  • Technical/professional knowledge

Generic

  • Adaptability
  • Contribution to team success/Team player
  • Effective communication
  • Experience in a related field is advantageous

Required Qualifications, Skills and Experience

  • Minimum Qualification:
    • National Senior Certificate (Matric) or equivalent
  • Minimum Experience and Skillset
    • Computer Literate (including Tablet, Mobile App proficiency.)
    • Microsoft Office proficient (Word, Excel)
    • Ability to analyse data
    • Ability to generate a report
    • Good communicator
    • 1-2 Year’s experience in an administrative role

Duration:

The position is a 3-month temporary position and will be reviewed for an extension for another 6 months contract after the first 3 months and dependant on workload.

Remuneration:

Cost to Company: R 10 000.00 – R 16 000. 00 per month based on experience

Start Date/ Period:

Immediately