Project Administrator

Project Administrator
Fidelity Services Group
Johannesburg, Gauteng


Posted 30 March 2021 – Closing Date 05 April 2021

Job Details

Job Description

Overall Purpose of the job:
The successful incumbent will be responsible for the various administrative processes involved in the
Project Management Office. The successful closure of all projects by ensuring administrative
processes followed and once project closure reached all the required paperwork, financial processes
for costs in the form of labour, material (stock and non-stock), subcontractor costs and consumables
being booked and actioned for successful closure, invoicing and handover to service department for
maintenance and support functions.

Minimum qualifications and experience:

  • Matric
  • A minimum of 3 years project administration experience
  • At least 3 years administration and financial experience within a project environment
  • Good understanding on project management methodologies, financial acumen and
  • understanding of Revenue
  • Computer literacy in Microsoft Outlook, Excel, Word and PowerPoint

Main duties & Responsibilities:

  • Schedule regular weekly and monthly meetings and record decisions (e.g. assigned tasks
  • and next steps)
  • Update Project schedule with new data from SAP for CS and PS
  • Order resources, like equipment, subcontractors and software – Purchase order process on
  • request from Project Managers
  • Weekly Booking of technicians – on request from Project Managers
  • Booking of accommodation, leave, overtime, travel allowances and expense claims of all
  • resources of the PMO
  • Prepare and provide documentation to internal teams and key stakeholders – as required
  • Track expenses and provide financial feedback to Project Managers and Head of PMO
  • Act as the point of contact for all participants of the PMO
  • Logging of IOD’s for all resources of the PMO
  • Handling of files from Sales – Receive file from sales
  • Checking of File received from Sales that all information is in the file before handing over file
  • to Head of PMO.
  • PO process – 2 days process – PO in File
  • DN process and GRN process – POD and Tax Invoice print and in file.
  • Timesheets – In charge of the posting of Weekly job cards of Technicians.
  • Goods returned – process
  • Billing Process – Checks, changes, close out

Behavioural Competencies:

  • Attention to detail
  • Accurate
  • Action orientated
  • Self-starter
  • Be able to work under pressure
  • Organising
  • Planning
  • Time Management
  • Excellent communication skills (verbal and written)