Property Administrator

Full-time

Property Administrator

Company Growthpoint Properties
Reference # PRA12 – Property Administrator
Published 26/04/2021
Contract Type Permanent
Location Johannesburg, Gauteng, South Africa
Introduction
Growthpoint provides space to thrive with innovative and sustainable property solutions. We are an international property company with assets on three continents and the largest South African primary REIT (Real Estate Investment Trust) listed on the JSE. We own and manage a diversified portfolio of over 550 property assets, locally and internationally.

Growthpoint is a FTSE/JSE Top 40 Index company, a constituent of the FTSE EPRA/NAREIT Emerging Index and is in the FTSE4Good Emerging Index and FTSE/JSE Responsible Investment Index.

Job Functions Administration,Data Capturing,Data Management
Industries Facilities & Property Management,Property Development
Specification
Job purpose
To provide administrative support to the Industrial team.

Duties and responsibilities
• Draft offers and electronically forward copy of agreement of lease and tenant criteria documents
• Follow up on outstanding lease agreements and on FICA documentation
• Draft lease agreements i.e. renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents
• Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements
• Ensure correct loading of agreements on Property Management systems
• Ensure the correct loading of debit orders
• Open and up keep tenants’ files
• Attend to lease audits
• Complete and up keep outstanding lease reports as well as reports on new lets and renewals already concluded
• Assist Portfolio Manager and SBU as and when required
• Advise meter readers of any changes
• Assist with compilation of the monthly report packs
• Assist with the budget process
• Perform secretarial functions when requested
• Assist with deposit refunds and returning of bank guarantees
• Calculate annual and insurance rates adjustments for loading onto Property Management systems
• Prepare renewal sheets with information on current and budgeted charges
• Prepare take back inspection reports and notify Building and Leasing Managers
• Write housekeeping letters and reports
• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries
• Weekly reporting on outstanding offers / leases / FICA
• Monthly reporting on GLA / vacancy movements.

Requirements
Qualifications & Experience
• Post matric qualification
• 2-3 years of experience in a documentation and secretarial environment or similar environment
• Knowledge of leasing process and documentation

Competencies and Skills
• Computer literacy
• Ability to draw schedules/reports on system
• Good communication skills – written and verbal
• Time management skills
• A good mix of interpersonal and administrative skills
• Good problem solving skills
• Excellent touch typing skills with a high accuracy rate

Personality Attributes
• Hardworking and highly organised
• Excellent interpersonal skills and a team player
• High attention to detail
• Excellent time management skills
• Proactive, self-starter with initiative
• Flexible
• Ability to cope under pressure
• Ability to multitask

Job Closing Date 10/05/2021