Quality Admin Support Clerk

Full-time

Quality Admin Support Clerk

Function
Administration
Facility
Life Vincent Pallotti Hospital
Position
Quality Admin Support Clerk
Introduction
A vacancy exists for a Quality Administrative Support Clerk, Permanent on Demand, based at Life Vincent Pallotti Hospital, reporting to the Quality Manager The successful candidate will be responsible for supporting quality efforts and will contribute towards the optimal functioning of the hospital Quality Department through effective administrative support to the QSSS and through interdepartmental liaison and communication.
Critical Outputs
  • Support the Quality Manager in delivering a superior quality service

 

Administrative :

  • Perform administrative duties relating to Quality (QMS) and Environmental (EMS) processes
  • Capture, extract, collate and compile data and reports
  • Manage and maintain an efficient record and filing system
  • Attend meetings and in-service training as scheduled
  • Take minutes of Health and Safety meetings and other, as required
  • Assist the QSSS with coordinating and arranging of Quality and Legal training and Quality workshops
  • Assist the QSSS with coordinating and arranging of Quality Audits ( Internal & External )
  • Assist with incident investigation
  • Assist with Quality Improvement initiatives

Document Control:                                                                                                                                             

  • Manage an effective document control process
  • Implement and/or maintain the electronic document control system
  • Monitor the document control process in the hospital/facility

COID:                                                                                                                                                              

  • Compile documentation to be submitted to COID
  • Follow up with COID regarding submitted COID incident documentation
  • Follow up on accounts generated through the COID process
Requirements
  • Grade 12
  • Strong computer literacy and competence in full Microsoft office suite is essential
  • Experience in dealing with customers
  • Commitment towards continuous improvement
  • Ability to work independently and manage time
  • Reliable, motivated and hardworking
  • Professional with integrity
  • Confidentiality and discretion during contact with customers and colleagues.
  • Knowledge of medical terminology will be advantageous
  • Knowledge of hospital procedures will be advantageous
  • Secretarial experience/qualification is advantageous
  • Qualification or experience in ISO 9001: Quality Management System or Occupational Health and Safety advantageous
Competencies
  • Planning & organising
  • Resilience
  • Verbal & written communication
  • Action orientation
  • Organizational awareness
  • Building relationships
  • Problem solving
  • Attention to detail
  • Drive & energy
  • Excellence orientation
Contact
Debra Choice
Tel
021 506 4150
Fax
086 522 7850
Email
debra.choice@lifehealthcare.co.za
Closing date
Saturday, June 12, 2021

Internal applicants – Before making an application, you are requested to discuss your application with your line manager. Only short listed candidates will be contacted. Should you not receive any communication after 2 weeks of closing date, kindly consider your application as unsuccessful.

External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an equal opportunity employer.

External Employment Application Form