Receptionist/Office Administrator

Receptionist/Office Administrator Henning Block 2021/10/18    JHB North

Job Ref #: FINREC2021
Industry: Office Support
Job Type: Permanent
Salary: Market Related


We are excited to welcome applications for a role within our Finance Department, available from 1 January 2022, which requires passion, commitment, innovative thinking and leading-edge ability.


Your talent and positive mental attitude mean you are able to deliver on the following responsibilities:

    • Efficient operation of the frontline reception for the Henning Block and provide professional, prompt, courteous and knowledgeable service
    • Taking of messages and dealing with general queries from staff, parents and service providers
    • Administrative duties including filing (paper-based and electronic),
    • receiving/sending of emails; sorting and distribution of internal mail, accepting deliveries, organising meetings, taking of minutes and any other ad hoc requests which impact on the effective functioning of the Finance Department
    • Ownership of the credit enquiry process for prospective families and the correct application of College Policies and Procedures credit enquiry outcome
    • Assist with parent portal queries
    • Debtors related administrative duties
    • Capturing of purchase orders and invoices on the procurement system
    • Performing secretarial functions for Deputy Head/s and Finance management team, including diary management
    • 3-5 years experience in reception and office administration, preferably within a customer service environment along with previous experience in data capturing and document storage solutions
    • Solid computer literacy with a sound knowledge of Outlook, MS Word, and MS Excel specifically
    • Strong communication and interpersonal skills along with excellent telephone etiquette
    • Interacting with parents, staff, and the broader Saints community intelligently and respectfully, ensuring high levels of diplomacy and tact
    • A confident individual who can use their own initiative is responsible and can take charge of difficult situations
    • Customer service orientation with the ability to prioritise, multitask and work under pressure
    • Initiative and problem-solving abilities, and must be able to work without supervision
    • Punctuality, honesty, and reliability are essential together with a positive credit history
    • Any staff member working within a school is required to have a sexual offender’s clearance certificate
    • A willingness to work within the values, Christian ethos, and mission of the College as well as participation in the broader life of the school

Closing date: 31 October 2021