• Effective and timeous coordination of new, used and rental machine sales across BHBW’s entire product range
• Assist the Area Sales Manager in the daily success of all sales administrative functions
• Update customer information
• Create purchase orders on SAP for Transport
• Arrange unit transport to and from customers
• Compile monthly deliveries with Area Sales Managers
• Effective customer liaison
• Keep detailed filing on all machine deals, including quote, order, checklists, warranty docs etc.
• Adhere to billing/ invoicing schedules created monthly
• Verification of sales quotations and all relevant paper work
• Prepare FICA/ KYC documents
• Communicate error in packs and do follow ups on all missing paperwork
• To follow up with Area Sales Managers on documents required to complete packs
• Generate quotations and proposals timeously
• Check order packs upon receipt
• Take order packs to the bank for signoff
• Complete GRV’s
• Send order numbers to relevant suppliers for OCS’s created (eg. Transport)
• Get order packs signed off by the Regional Sales Manager
• Ensure that logistics receives packs in time for the building of machines
• Submit completed packs to contracts for activation
• Request delivery paperwork from transporter
• Prepare handover files for delivery of equipment
• Draw up trade in letters for the Area Sales Managers
• Keep tangible tracking of the sales order pack from the stage of inception until final activation
• Provide daily feedback to the Regional Sales Manager and the Sales Admin Supervisor on status of orders
• Respond to supplier and customer queries timeously
• Keep track of individual order intake of Area Sales Managers
• Oversee the LTR disposal process
• Ensure that all orders reflect correctly on the WOR
• Check and cross check the Schedule 1 against all costing sheets and quotations
• Keep abreast of pending orders
• Update the Regional Sales Manager and the Sales Admin Supervisor regarding queries and pending orders
• Maintain a safe working environment (according to safety policy and procedures)
• Effective self-management and performance ownership
• Adherence to any reasonable instruction

Qualification Required   : Grade 12
: Certificate or National Diploma in Sales/Marketing will be advantageous