Secretary

Full-time

Secretary to the Hospital Manager and Finance & Administration Manager

Function
Company Secretarial
Facility
Life Wilgers Hospital
Position
Secretary to the Hospital Manager and Finance & Administration Manager
Introduction
An exciting opportunity has arisen at Life Wilgers Hospital for a dynamic and professional secretary, reporting to the hospital manager, Mrs Jackie Simonato. The successful candidate will have excellent written, communication and administrative skills
Critical Outputs
  • Co-ordination of meetings and taking minutes
  • Administrative functions including: filing, dealing with correspondence, providing a  front-line  service to the  management office, preparation of documentation for meetings, ordering supplies, distribution of mail, memoranda and other administrative duties as required by the hospital manager
  • General administration and assistance with petty cash etc.
  • Screen all incoming calls to the Hospital Manager
  • Implement efficient follow-up system
  • Type all correspondence
  • Assistance to new doctors
  • Generation of statistics and reports from hospital information
  • Organize and co-ordinate all meetings chaired by the Hospital Manager
  • Manage Hospital Managers diary
  • The accurate and concise recording and communication of telephone messages, follow-up, returning of calls and assure that calls are replied to
  • Always reflecting efficiency and conveying a positive attitude toward visitors and or customers
  • Re-directing queries, telephone calls, complaints, etc. to the correct department in a friendly, efficient manner
  • Brand ambassador for the hospital; ensure that brand and corporate identity standards, policies and procedures are adhered to throughout the hospital.
  • Effectively use of the hospital’s communication structure ensuring that communications from Hospital Managers office being distributed effectively
  • Supporting the hospital Manager’s open door policy in such a way that he diplomatically remains in control inadvertently becoming involved
  • Responsible for the effective and efficient running and control of the Hospital Manager’s office at all times, including
  • Communication / feedback to customers / clients.
  • Set dates for MAC meetings, communicate to Doctors, send out relevant agenda, minutes, financials.  Organize catering etc.
  • To communicate to staff in a respectful and dignified manner.
  • To create a culture of caring and teamwork amongst staff.
  • Stand in for the Nursing Manager’s secretary when needed
Requirements
  • Matriculation or equivalent with an office administration qualification.
  • Five to seven years’ experience in a secretarial/PA position
  • Advanced Computer literacy including MS Word, PowerPoint, Outlook, Excel and  Access.
  • Driver’s licence and ability to travel
  • After hours work, in accordance with the demands of the position
  • Excellent written and verbal communication skills
Competencies
  • Problem solving, analysis & judgment
  • Computer literate with attention to detail
  • Resilience, planning, drive and energy
  • Computer proficiency as well as excellent verbal & written communication
  • Excellence orientation (concern for high quality)
  • Ethical behaviour (honesty)
  • Building relationships and networking
  • Customer responsiveness
  • Organisational awareness
Tel
012 807 8174
Email
Wilgers.CV@lifehealthcare.co.za
Closing date
Friday, August 13, 2021

NB: indicate position in the subject line of the email.

Internal applicants – Before making an application, you are requested to discuss your application with your line manager. Only short listed candidates will be contacted. Should you not receive any communication after 2 weeks of the closing date, kindly consider your application as unsuccessful.

External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an equal opportunity employer.

 

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