Secretary to Nursing Manager

Full-time

Secretary to Nursing Manager

Function
Administration
Facility
Life Kingsbury Hospital
Position
Secretary to Nursing Manager
Introduction
An opportunity has arisen for a dynamic and professional secretary to provide administrative and secretarial support to the Nursing Manager, Ms H du Toit at Life Kingsbury Hospital, Cape Town.
The successful candidate should have highly developed communication skills, including excellent writing skills.
He/she will be involved in organising diaries, setting up and preparing documentation for meetings, dealing with e-mails and correspondence, and will be 1st point of contact for  the Nursing Management Office.
Critical Outputs
  • Proven ability to communicate and interact with all levels of personnel with tact and diplomacy
  • Flexibility in judgment to assess and deal judiciously with multiple, competing work demands
  • Maintain schedules and calendars. Plan and organize meetings &coordinate external visitors
  • Make travel arrangements (including attendance at meetings)
  • Arrange social events with internal and external customers & assist with marketing events
  • Access, maintain and distribute various types of technical and staff data including reports, letters, mailing lists and memoranda.
  • Maintain nursing personnel files and file all relevant documents into personnel files as required
  • Editing, typing and prioritizing correspondence and meeting minutes
  • Perform administrative support including ordering supplies, mail distribution
  • Management of agency e-billing process –  Weekly management of agency hours exceptions, manual uploading of hours  and liaising with line managers.
  • Weekly processing of agency invoices for payment and uploading of hours
  • Coordinate uniform fittings annually including processing of orders, receipt and distribution of uniforms and electronic receipting of invoices
  • Assit with capturing of data on the Hospital systems e.g Infoquest, for the
  • Enabling team and the Unit Managers
  • Other general administrative  and office duties as required by Nursing Management
Requirements
  • High school matric certificate with an office administration qualification preferred.
  • 3 to 5 years Secretary/PA experience desirable
  • Accuracy, speed and attention to detail are important, as are good language and grammar skills.
  • A sound working knowledge of Word, Excel, PowerPoint and Outlook.

 

Competencies
  • Engaging diversity
  • Verbal & written communication
  • Influencing
  • Building relationships
  • Customer responsiveness
  • Resilience
  • Drive & energy and Organisational awareness
  • Excellence orientation
  • Ethical behaviour
  • Team player, very energetic, well organized and punctual.
  • Must be able to work under pressure in a constantly changing environment
Contact
Susan Gibbs
Tel
021 670 4034
Email
susan.gibbs@lifehealthcare.co.za
Closing date
Tuesday, June 8, 2021

 

Internal applicants – Before making an application, you are requested to discuss your application with your line manager. Only shortlisted candidates will be contacted. Should you not receive any communication after 2 weeks of the closing date, kindly consider your application as unsuccessful.

External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an equal opportunity employer.

 

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