Senior Admin Assistant

Senior Admin Assistant
Tasiso Consulting (Pty) Ltd
Pretoria, Gauteng


Posted 28 May 2021 – Closing Date 11 June 2021

Job Details

Job Description


To provide secretarial and office administration services to the Chief Director.


No. Key result areas Activities Result indicators
1 Diary management and correspondences Screen appointments before scheduling them in a professional and courteous manner


Reschedule appointments using discretion when a urgent or important meetings take precedence


Respond to queries (verbal or electronic)

Well managed diary




Meetings rescheduled




Queries responded to in a professional manner

2 Events and meetings management Arrange and coordinate meetings, workshop, seminars and other similar events(as an when required)


Notify relevant people of events scheduled by the Chief Directorate


Notify people of changes to appointments or meetings diplomatically procurement processes)


Assist with procurement and payment processing as required


Take minutes of meetings as required

Well-arranged events




Invitations sent as required



Changes communicated diplomatically




Procurement and payment made



Minutes of the meeting, events,

etc. captured properly

3 Document and information management Capture and file all incoming and outgoing documents and information into manageable and retrievable systems (electronically and manually)


Retain confidential records securely


Organize incoming mails and draft courtesy replies to correspondence which requires a standard response

Documents and Information properly managed




Confidential records secured


Courtesy replies drafted

4 Documents compilation and formatting Draft, edit and format documents including schedules, graphs, presentations, etc. using appropriate computer software


Maintain templates of standard documents in use in the department, including presentation formats

Documents drafted, edited and formatted as outlined




Compliance to department standard document template

5 Office management Order office supplies as needed


Ensure that office equipment for Chief Directorate is operational and notify the appropriate person timeously when something is not working


Maintain an inventory of office equipment’s for the Chief Directorate and liaise with necessary personnel for maintenance and replacements


Keep an up to date list of contact numbers for the Chief Directorate

Office supplies available at all times


Office equipment operational





Inventory maintained and equipment’s maintained or replaced as required



Updated list of contact numbers

6 Monitoring and reporting Expenditure monitoring for the Chief Directorate


Chief Directorate performance and reports

Reconciled and reported expenditure and projection.


Reports on sub-programme performance




  • Basic understanding of Departmental polices
  • Clear understanding of office administration activities and processes
  • Knowledge of the PFMA
  • Knowledge of Public Service Regulations


  • Good computer skills (MS Word, Excel, PowerPoint, internet and email)
  • Listening
  • Report writing skill
  • Communication
  • Administration
  • Organizing
  • Etiquette

Personal attributes

  • Ability to interact with people
  • Good Interpersonal Skills
  • Initiative
  • Ability to work with and in teams
  • Ability to multi task


  • Minimum of 2 years working experience in administration


  • A registered three years National Diploma or Degree.