Senior secretary

Senior Sectary
Tasiso Consulting (Pty) Ltd
Pretoria, Gauteng


Posted 17 February 2021 – Closing Date 23 February 2021

Job Details

Job Description

 To provide secretarial services to Directors and render effective and efficient administrative support.






Key result areas




Result indicators




Secretarial Support


Manage the

Directors’ diaries

Directors kept informed of all engagements in their diaries


    Handle outgoing and incoming calls


 All incoming calls screened and managed according to the Directors requirements


    Record messages


Messages recorded accurately and timeously


    Maintain internal and external stakeholder relations


Stakeholders satisfied with the level of service and support received


2. Administrative


Edit and format submissions, memos and other documents on behalf of the Directors


Documents edited and or formatted


    Draft standard response on behalf of the Director


Standard responses drafted


    Maintain workflow and filing system


Easily accessible filling system


electronic and manual files

    Respond to

queries by providing the required information



All queries answered within

48hrs and the follows-ups to queries that have been referred done promptly



    Organize meetings and workshops

and prepare packs for such

Venues, catering, number of delegates, date confirmed correctly


    Prepare packs for all the meetings / workshop that the Directors attend


Documents for the meetings forwarded to the officials or concerned or Directors two days

before the meeting or as required

    Liaise with all relevant stakeholders


Invitations sent out in time and


    Take minutes of meetings as required


Minutes of the meeting, events, etc. captured properly


3. Logistical Support


Arrange traveling and accommodation


Travel booking finalized two days

before traveling

    Process traveling and subsistence claims


All traveling and subsistence claims processed accurately and timeously


    Arrange petty cash


Petty cash arranged with approval from the Directors


    Process office supplies for the




All office supplies requests from

units processed

accurately and timeously


    Assist with procurement and payment processing as required


Procurement and payment made





1. Knowledge


Clear understanding of office administration activities and processes

Knowledge of office administration

Knowledge of public service regulations

2. Skills


Administrative skills

Communication skills

Good Computer skills (MS Word, Excel, PowerPoint, internet and email)

Events Coordination

General Office Administration

Document and File Management

Organizing skills

3. Personal attributes


Good Interpersonal Skills


Ability to work with and in teams

Ability to interact with people

Ability to multi task

4. Experience


At least 1 year experience in administration




Grade 12 certificate and either Certificate or Diploma (of more than six months).