Station Administrator

Full-time

 Station Administrator: SAFM (6765)

Requisition ID 6765 – Posted 04/21/2021 – SAFM – SAFM – GP – Auckland Park

 STATION ADMINISTRATOR: SA FM

DIVISION:                          DVISION :                           RADIO          

REPORT LINE:                   BUSINESS MANAGER: FORTUNE COMBO

SAP POSITION ID:             60018021

SCALE CODE:                    405

 

CLOSING DATE : 27 APRIL 2021

 

Main purpose of position

To ensure sound financial and administrative processes are provided to support the effective day-to-day operations of the station.

 

Key Accountabilities

 

  • Provide support to management and accurately capture discussions around the development and implementation of the channel’s business strategy.
  • Capture ALL strategic documents of the station and file them accordingly.
  • Plan, organize and control administrative activities pertaining to the specific area of operation.
  • Prepare participants for strategy engagements – create templates, guidelines, and briefs.
  • Manage the value chain around sourcing of new freelance contracts.
  • Processing of freelance payments.
  • Processing of supplier payments.
  • Facilitate travel bookings, process S&T and KM claims for reimbursement for staff and management team.
  • Handle general queries relating to payments and administration of the station.
  • Co-ordination of station manager’s diary – internal & external meetings.
  • Timeous and accurate preparation and management of documentation.
  • Development and effective management of a filing system – electronically and manually to ensure easy retrieval of information and all records.
  • Ensuring that all sensitive documents and or information are appropriately secured.
  • Draft memos, minutes and monthly reports.
  • Arrange venues and refreshments for meetings.
  • Accurately taking minutes and ensuring accurate typing of all correspondence and proof reading of official documents in a professional manner
  • Coordination of meeting, farewell, workshops, refreshment and venues.
  • Coordinate the station visits and direct them to the destinations.
  • General office administration
  • Adhere to South Africa’s Constitution, all broadcasting and other legislation, Icasa regulations, the BCCSA Code of Conduct, SABC editorial policies and radio news and current affairs style guide etc.
  • Assist the development and ensure implementation of Standard Operating Procedures (SOP).
  • Respond to risk imperatives to protect organizational integrity, create value, prevent financial loss and ensure compliance with applicable policies and legislations.
  • Compliance with OHS requirements.
  • Attend to internal and external customers/clients queries/ complaints
  • Determine and serve customers/clients’  needs
  • Work in conjunction with all radio station units’ objectives.
  • Communicate with internal and external stakeholders
  • Contract on the SABC’s Performance Management System in accordance with the organizational policy and procedures
  • Be a team player and be able to give leadership to the team when required
  • Coach and mentor junior team members(where applicable)
  • Take part in employee relations campaigns to ensure conducive and productive working environment.

 

Requirements:

 

  • Matric and Certificate in Office Management/Administration or equivalent qualification  (NQF Level 5)
  • 3 years’ experience in administration environment
  • Proficiency in SAP system
  • Basic understanding of broadcasting industry and media
  • Filing system development and management
  • Basic finance principles and PFMA understanding
  • Minute taking Computer literacy (various office applications)
  • Excellent communication skills (verbal and written)
  • Customer Service orientated/focused
  • Problem solving skills
  • Planning and organizing
  • Time management
  • Data & trends analyses and interpretation