Tender Administrator

Tender Administrator
Fidelity Services Group
Midrand, Gauteng


Posted 28 July 2021

Job Details

Job Description


 Overall Purpose of the job:

The aim of a Reporting to the Tender Lead, the Tender Administrator is responsible for providing support to strategic services functions throughout the tendering process including; coordination of materials for all tenders, costings, proposals, pre-qualifications and supplier presentations for the cleaning division.

Minimum qualifications and experience:

  • Matric required
  • Diploma or equivalent preferred
  • Minimum 2 years in tender/bid administration
  • Experience in cleaning, facilities management or hygiene industry
  • Proficiency in MS Outlook, MS Word, PowerPoint and Excel is essential
  • Attention to detail and accuracy essential
  • Ability to plan and meet deadlines under a highly pressurised environment


Main duties & Responsibilities:

  • Tender/bid generation
  • Capture bids on the bid register
  • Arrange for payment of bid/tender documentation
  • Arrange for attendance at tender briefing sessions
  • Qualification of sales opportunities with core bid teams
  • Manage bids through bid process – from qualification through to win/loss reviews; ensure bids are compliant, responsive and complete
  • Reviews complex, high – level multi – BU or strategic requests for proposals (RFPs)
  • Develops proposal plans, outlines and schedules
  • Runs qualification and kick-off meetings
  • Costing of bids
  • Ensure that all bids completed within the stipulated time frames
  • Maintain contact with sales and operations to ensure all opportunities are communicated and maintained
  • Assisting branches with supportive marketing material i.e. profiles
  • Ensure client contract obligations are met
  • Be available for customer visits (as and when required)
  • Updating of bid reports on a daily basis for the department manager
  • Maintain necessary filling system on a weekly basis
  • Regular updating of the bid register
  • Handover of awarded tenders/contract

Behavioural Competencies:

  • Honest
  • Reliable
  • Assertive
  • Self-motivated
  • Attention to detail
  • Flexibility
  • Approachability
  • Attention to detail
  • Ability to liaise professionally with personnel at all levels
  • Ability to work without supervision, under pressure and meet strict deadlines.

Additional considerations:

  • Willing to work overtime
  • Willing to travel

Core Competencies:

  • Self-development
  • Communication
  • Teamwork
  • Ability to work under pressure
  • Neat – handwriting


We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.

Fidelity Services Group (Pty) Ltd supports the global fair practice and business ethics on the continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful