Trade Terms Administrator

Full-time
Trade Terms Administrator
Dis-Chem Pharmacies Limited
Midrand, Gauteng
Permanent

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Posted 04 August 2021 – Closing Date 03 September 2021

Job Details

Job Description

Dis-Chem Pharmacies’ Head Office in Midrand has an exciting opportunity available for a Trade Terms Administrator to join our Finance team. The purpose of this role is to ensure effective administration and implementation of Trade Terms with Dis-Chem Suppliers.

Minimum Requirements…

Essential:

  • Grade 12 – Matric or Senior Certificate with Mathematics and Accounting
  • 2 – 3 Years’ experience in a similar department or position
  • Computer Literate, good knowledge of excel and Microsoft office

Advantage

  • Tertiary qualification in Financial Accounting
  • Prior supervisory, management experience
  • Knowledge of SAP

Job Specification…

  • Liaise with category managers, directors, suppliers, debtors- & creditors department regarding new and existing Trading Terms.
  • Ensure that Trade Terms that need to be deducted are communicated to the Creditor’s department.
  • Ensure that Trade Terms that need to be invoiced are communicated to the Debtor’s department.
  • Ensure that Cross Dock Vendors are communicated to the warehouse.
  • Add Vendors who have Swell Allowances to the ‘No Returns Schedule”.
  • Communicate Vendors who have Advertising Allowances to the Debtors department.
  • Ensure that Vendors who request Qlikview are communicated to relevant department.
  • Ensure that vendors who request TPI/ PDF/ CSV are communicated to SAP department.
  • Ensure that all trade terms are recorded and maintained on the Trade Terms Control Sheet and any changes in payment terms are updated on SAP.
  • Create and maintain Trade and Import vendors on SAP.
  • Ensure that information is input into SAP as per vendor forms.
  • Ensure that trade term information is input into SAP correctly and accurately as per trading term agreements.
  • Ensure that banking information in SAP reflects correct banking information as per documentation received from supplier.
  • Ensure that no changes are made to banking information in SAP without correct documentation having been received from supplier.
  • Monitor log of changes to Master Data to ensure that changes are not made by unauthorised users.
  • Notify pricing team of vendor code so that articles can be loaded correctly against vendor.
  • Notify pricing team if vendor requests consignment stock so that it is loaded correctly
  • Assist creditor clerks with queries from suppliers regarding trading terms.
  • Maintain a physical & electronic record of all contractual agreements with Trade Vendors.
  • Follow up with suppliers regarding outstanding schedules that need to be invoiced by the debtor’s department.
  • Assist in monthly reconciliation of income on control sheet to that in General Ledger on a monthly basis.
  • Assist in calculating accruals for income not billed on a monthly basis.

 

Competencies

Essential:

  • Knowledge of Excel, SAP, Vendor term etc.
  • Trustworthy and Honest
  • Accuracy and attention to detail
  • Deadline oriented
  • Strong Decision-making skills
  • Ability to understand billing

 

Special conditions of employment:

  • South African citizen
  • MIE, clear criminal, and credit
  • Assisting Auditors with any requests timeously and courteously

 

Remuneration and benefits:

  • Market related salary
  • Medical aid
  • Provident fund
  • Staff account

 

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

 

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.