Workshop Administrator

Workshop Administrator
Fidelity Services Group
Johannesburg, Gauteng


Posted 07 July 2021 – Closing Date 16 July 2021

Job Details

Job Description


We looking for a dynamic lady working in a fast-paced office, as a Workshop Admin & Assistant where you will be responsible for ensuring the provision of quality service to Workshop, acting as a key liaison between suppliers and workshop management.

Duties and responsibilities include:

  • Providing full administrative support to the workshop
  • Issuing job lists to workshop / compound staff
  • Ensuring completed units are available for collection / delivery
  • Ensuring the integrity of data in the company vehicle logistics system and setting up new tasks
  • Supporting various tasks within the department
  • Understanding and complying with suppliers’ and company , practices and procedures
  • Dealing with suppliers and management in an efficient and professional manner
  • Managing the workshop time and attendance system
  • Reporting suppliers issues immediately to appropriate personnel
  • Following up on returned parts and credit notes
  • Ordering spare parts and follow up on delivery date
  • Responsible for processing all vehicle / fleet repair estimates and ensuring efficient follow up on outstanding tasks
  • Identifying discrepancies and taking appropriate action to stop recurrences
  • Helping to facilitate a Continuous Improvement Environment
  • Maintaining office storage and filing system
  • Ordering stationary
  • Supporting senior management with a variety of duties
  • Other ad hoc duties as needed
  • This is a varied role and will require the successful candidate to alternate and prioritize tasks at short notice.

    Skills and Ability:

  • 5 years’ experience in a busy admin role
  • Experience in work scheduling and planning
  • Extensive knowledge of all MS Office software, particularly MS Excel and Pastel
  • Self-motivated and a fast learner who enjoys a varied role
  • Ability to communicate effectively
  • Ability to develop and build relationships across all levels of management
  • Strong attention to detail, organizational and time management skills
  • Capable of working to deadlines
  • Ability to identify and effectively solve problems
  • Proactive in approach to work.
  • Ability to learn new tasks and skills quickly.
  • Flexible, friendly, helpful nature.
  • Resilient.
  • Team Player